Personio vs SAP SuccessFactors comparison

Personio and SAP are both solutions in the Cloud HCM category. Personio is ranked #18 with an average rating of 5.5, while SAP is ranked #1 with an average rating of 7.7. Personio holds a 0.8% mindshare in CHCM, compared to SAP’s 11.3% mindshare. Additionally, 50% of Personio users are willing to recommend the solution, compared to 85% of SAP users who would recommend it.

Personio

Read 2 Personio reviews

1,189 Views
820 Comparison Views

50% willing to recommend

SAP SuccessFactors

Read 100 SAP SuccessFactors reviews

8,911 Views
6,683 Comparison Views

85% willing to recommend

Personio

SAP SuccessFactors

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between Personio and SAP SuccessFactors based on real PeerSpot user reviews.

Find out in this report how the two Cloud HCM solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.

To learn more, read our detailed Personio vs. SAP SuccessFactors Report (Updated: December 2025).

Buyer's Guide

Personio vs. SAP SuccessFactors

December 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Personio

Ranking in Cloud HCM

18th

Average Rating

5.6

Reviews Sentiment

5.0

Number of Reviews

Ranking in other categories

Applicant Tracking and Recruiting Software (5th), HR Analytics Software (8th)

SAP SuccessFactors

Ranking in Cloud HCM

1st

Average Rating

7.8

Reviews Sentiment

6.6

Number of Reviews

100

Ranking in other categories

Talent Management (1st), Talent Acquisition (1st), Global Payroll (2nd)

Mindshare comparison

As of January 2026, in the Cloud HCM category, the mindshare of Personio is 0.8%, up from 0.5% compared to the previous year. The mindshare of SAP SuccessFactors is 11.3%, down from 22.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Cloud HCM Market Share Distribution
Product	Market Share (%)
SAP SuccessFactors	11.3%
Personio	0.8%
Other	87.9%

Cloud HCM

Featured Reviews

Ruben Tieken

Global Talent Acquisition Lead at Career Break

Offers strong HR features but recruiting module needs essential improvements

The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems. It is clunky and cannot be tailored to specific needs. The reporting and analytics for the recruiting part are insufficient. The ability to filter applications based on filtering questions added to applications was missing in recruiting. Other recruiting software performs this function much better. Keyword searches within applicants' resumes in the database within recruiting were not possible. I brought this up with the Personio account manager and was told it was on the development list, but these are essential features for any recruiter. I would advise companies looking for an ATS and considering Personio to get a separate recruiting piece of software that can interface with Personio instead.

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Saptak Samadder

Assistant Manager at Kashiv Biosciences

HR has gained clear analytics for attrition, goals, and appraisals and manages talent efficiently

SAP SuccessFactors has a low error rate. We had many ad hoc reports that we needed to generate, and it was very easy to do so in SAP SuccessFactors. We also created many in-house reports according to our specific requirements with the help of this tool, which was a really big game changer for us. We did not depend on advanced Excel in those cases. We generated a lot of detailed reports whenever we needed them during emergency cases or board meetings. A lot of usefulness and time were saved in those cases. I will also mention that we conducted a comparative study for some recruitment cases. We had a recruitment model where we were looking for a very niche profile. Since the job profile was really different and rare, we had to depend on analytics to understand and shortlist from a large pool of candidates that we already had in our database. Analytics was really helpful in this situation.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"As an HR tool, Personio is really good; it is straightforward adding your organizational structure through it with the accounting codes so you can interface with many accounting modules and payroll modules."

"Personio provides an opportunity to set up structure with certain steps, creating a clear interviewing process, which resulted in hiring better candidates faster because having a system in place is better than having none."

"Flexible with a lot of good features."

"Talent Acquisition and Learning features are best in class."

"I love SAP, and I like SuccessFactors...I think most users prefer SuccessFactors as they become more comfortable with it."

"SAP SuccessFactors is a very reliable and stable solution."

"I think it's perfect that every requirement has flexibility in how it is handled, and that there are several workarounds for any problem we are looking to solve. Each problem has multiple solutions, so it gives us a lot of flexibility in terms of processes."

"It covers all the everyday functions of the employee life cycle."

"SAP SuccessFactors is a stable solution."

"This solution has always been stable for me."

More SAP SuccessFactors pros

Cons

"Personio is not scalable as an ATS, and I struggle to work with it."

"The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems."

"SAP resources are at the high end and anything you want to change or any customization is expensive."

"SAP should also look into easily integrating with other applications or other tools. Technology has changed now, and it should be easier for any application to integrate with other apps. There needs to be more flexibility."

"The integration between the recruitment module and employee central is a big problem."

"The SAP SuccessFactors integration with old versions can improve. We are using an older finance module but we are having migration issues."

"he user interface could be improved."

"The Reporting/Analytics and User Interface need improvement."

"Its overall integration and user experience can be improved. SuccessFactors is a system that is built out of three different systems. The elements part was bought from Plateau, and the original performance dialogue was built by SuccessFactors itself. After that, SAP bought it, and it hasn't improved in the last few years. SuccessFactors is a perfect tool if you use it the way it is meant to be, but if you start building custom sessions and try to use it differently, then it is a total mess. It is not agile. It is like an old Mastodon truck or whatever. We don't have the Employee Central and Competence Management modules. Our company made the choice to not implement the Employee Central module. We also didn't implement the Competence Management module. We use the learning module to do some competence management, but I am not that fond of it. It would have been best to have the whole suite. SAP should never sell this without selling the whole suite because it just doesn't work. The biggest gain for me would be having the possibility of doing strategic personnel planning and managing internal mobility. If it could be used for social purposes, such as creating communities and connecting with media channels, that would be perfect. It should also have the possibilities for local admin and agile product development."

"I think there is room for improvement in user friendliness. In my experience, users are sometimes confused about how to use the solution."

More SAP SuccessFactors cons

Pricing and Cost Advice

Information not available

"For SAP, the product is pricey, both CAPEX and the OPEX. It's something that could be improved."

"It could be cheaper."

"The product is expensive. The product is worth the money you pay for it."

"The licensing fees are based on the number of modules that are being used, and the number of users."

"It is not expensive because it is a complete suite with a module-based cost."

"I think the pricing is a little better than most solutions out there. There are reasonable prices when it comes to some of the modules such as the Payroll module, and for the remaining modules I believe the pricing is fair in comparison to the rest of the market."

"SAP SuccessFactors requires an annual subscription."

"If you go by best practices and do it right from the outset, the setup won't be a costly endeavor. In terms of setup, there is a lot of flexibility compared to three years ago."

More SAP SuccessFactors pricing and cost advice

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Top Industries

By visitors reading reviews

No data available

Comms Service Provider

15%

Manufacturing Company

11%

Financial Services Firm

Computer Software Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	23
Midsize Enterprise	13
Large Enterprise	69

Questions from the Community

What is your experience regarding pricing and costs for Personio?

I cannot provide information about the setup costs as I am not responsible for the financial aspects.

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What needs improvement with Personio?

The screening of candidates in the ATS part is quite complicated. In Greenhouse, you can have a CV of one person on one page at a time, zoomed in immediately for easy screening. In Personio, it req...

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What is your primary use case for Personio?

I'm a consultant, so I do in-house recruiting, embedded recruiting for various clients, and one of my clients is using Personio as their ATS, so that's how I work with it. As a recruiter, I primari...

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What are the biggest differences between Workday, Oracle Cloud and SAP SuccessFactors?

Differences between Workday, Oracle Cloud,w and SAP SuccessFactors:w Oracle: "simple interface and deep customization to suit the purpose." SAP: Multiple functionalities that increase process effi...

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What is better, SAP HCM or SAP SuccessFactors?

When it comes to user experience, SuccessFactors is unquestionably superior, as it provides end users with a new experience and an advanced user interface. Additionally, the entire concept of SF is...

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What do you like most about SAP SuccessFactors?

The tool is easy to use for performance management. We haven't experienced any issues with SAP SuccessFactors for performance management, which is great. However, since we're still learning to use ...

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Comparisons

P&I LogaHR vs Personio

Compared 21% of the time

Workday vs Personio

Compared 16% of the time

UKG vs Personio

Compared 13% of the time

HiBob vs Personio

Compared 11% of the time

Greenhouse vs Personio

Compared 10% of the time

More Personio Competitors

Workday vs SAP SuccessFactors

Compared 25% of the time

Oracle HCM Cloud vs SAP SuccessFactors

Compared 17% of the time

SAP HCM vs SAP SuccessFactors

Compared 10% of the time

Awardco vs SAP SuccessFactors

Compared 7% of the time

PeopleSoft vs SAP SuccessFactors

Compared 4% of the time

More SAP SuccessFactors Competitors

Product Reports

Buyer's Guide

Cloud HCM

January 2026

Download Personio product report

Buyer's Guide

SAP SuccessFactors

January 2026

Download SAP SuccessFactors product report

Also Known As

No data available

SuccessFactors

Overview

Personio is one of the fastest-growing HR software providers for small and midsize companies. Recruit, manage, pay and develop your employees - this software does it all! Personio becomes your HR cockpit: Access all people data at the push of a button and automate all your HR processes along the employee lifecycle.

Personio

SAP SuccessFactors is an AI-powered, cloud-based HR suite supporting over 100 countries, providing real-time insights and integrated solutions across core HR, payroll, talent, learning, analytics, and employee experience.

Trusted by over 10,000 organizations, SAP SuccessFactors elevates people processes, decisions, and experiences by empowering employees. It offers AI-driven tools enhancing self-service, learning, performance, and development, unifying people and skills data to align talents with business goals. The platform ensures compliance with legal updates and speeds up results using HR best practices and a robust partner network. Its modular design, seamless integration, and mobile access stand out, supporting global accessibility and talent management. Role-based permissions and automated compliance offer flexibility and security, catering to diverse industries.

What are the most important features of SAP SuccessFactors?

Performance and Goal Management: Facilitates setting and tracking employee objectives.
Employee Lifecycle Management: Streamlines employee processes from recruitment to exit.
Learning Management: Promotes continuous learning and development.
Real-Time Reporting: Provides instant insights into HR data.

What benefits should users look for in SAP SuccessFactors reviews?

Increased Productivity: AI-driven tools enhance workforce agility.
Talent Alignment: Unifying skills data aligns workforce with business priorities.
Compliance Assurance: Regular updates ensure legal and regulatory adherence.
Global Accessibility: Cloud-based platform supports cross-geography management.

Organizations implement SAP SuccessFactors for Performance Management, Talent Acquisition, Learning, and HR core functions, streamlining recruitment, onboarding, records management, goal setting, and performance evaluation. It extends to time management, compensation, and talent development, integrating across geographies for centralized data management, reporting, and analytics, enhancing HR operations and employee engagement.

SAP

Sample Customers

Orderbird, HelloFresh, Stylight, TURCK, HolidayCheck, ZenMate, Amorelie, UNU, raisin

City of Cape Town, ADAMA Agricultural Solutions Ltd., TransAlta Corporation, Keolis, PT XL Axiata Tbk, National Football League (NFL), Plan International, Yoh, A Day & Zimmermann Company, China Talent Group (CTG TMO), Umicore S.A., Butterfield Bank, Skril

Buyer's Guide

Personio vs. SAP SuccessFactors

December 2025

Free Report: Personio vs. SAP SuccessFactors

Find out what your peers are saying about Personio vs. SAP SuccessFactors and other solutions. Updated: December 2025.

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