PowerSteering vs Smartsheet comparison

Why PeerSpot?

PowerSteering and Smartsheet are both solutions in the Project Portfolio Management category. PowerSteering is ranked #15, while Smartsheet is ranked #9 with an average rating of 8.0. PowerSteering holds a 2.3% mindshare in PPM, compared to Smartsheet’s 4.2% mindshare. Additionally, 100% of PowerSteering users are willing to recommend the solution, compared to 93% of Smartsheet users who would recommend it.

PowerSteering

Read 1 PowerSteering review

1,432 Views
745 Comparison Views

100% willing to recommend

Smartsheet

Read 43 Smartsheet reviews

6,214 Views
2,299 Comparison Views

93% willing to recommend

PowerSteering

Smartsheet

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between PowerSteering and Smartsheet based on real PeerSpot user reviews.

Find out what your peers are saying about Broadcom, Planview, Planisware and others in Project Portfolio Management.

To learn more, read our detailed Project Portfolio Management Report (Updated: November 2026).

Buyer's Guide

Project Portfolio Management

November 2026

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Helped 920,939 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

PowerSteering

Ranking in Project Portfolio Management

15th

Average Rating

8.0

Number of Reviews

Ranking in other categories

No ranking in other categories

Smartsheet

Ranking in Project Portfolio Management

9th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Management Software (11th)

Mindshare comparison

As of November 2026, in the Project Portfolio Management category, the mindshare of PowerSteering is 2.3%, up from 0.9% compared to the previous year. The mindshare of Smartsheet is 4.2%, down from 7.6% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Portfolio Management Mindshare Distribution
Product	Mindshare (%)
Smartsheet	4.2%
PowerSteering	2.3%
Other	93.5%

Project Portfolio Management

Featured Reviews

it_user4230

VP of Product at a legal firm with 51-200 employees

Excellent portfolio management SaaS - strategy, savings, visibility

I haven't used the product for over a year, so this could be out of date but entering information was somewhat cumbersome. PPM systems in general are a challenge to keep populated with current information. The business priority of portfolio visibility must be communicated to users and reinforced that the project doesn't exist unless it's updated in the system.

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DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Very configurable software; almost any stage-gate process can be mapped and defined in the software giving excellent visibility to your project portfolio."

"I think Smartsheet would scale fine."

"Smartsheet is scalable; we deployed it in 47 large distribution centers across the United States, and we had six projects running on it while the corporate office could view all of the projects at once because the program management option is terrific."

"The most valuable feature of Smartsheet is its intuitiveness, ease of use, and overall simplicity."

"The tool creates shareable dashboards. These dashboards allow us to display project deliverables' status, their position in the queue, expected delivery timelines, and more. The best part is that these dashboards can be shared with our clients without a license."

"The dashboard feature is the most valuable aspect of the solution."

"The dashboard and the layouts are quite good."

"The cloud-based program is so useful, as we used to be emailing Excel spreadsheets around, never knowing who had the most current version."

"Their support is awesome. We are on an enterprise plan and there is a customer success at Smartsheet and anyone from our licensed users can just send an email to them and they respond as soon as possible."

More Smartsheet pros

Cons

"Entering information was somewhat cumbersome."

"The solution should include integrations with other platforms or software."

"The only reason we migrated to another application was the full integration available in other solutions. We never used the integration capabilities of Smartsheet."

"The integration with Microsoft products should be improved."

"The main challenge with Smartsheet is that when you start putting components on the Smartsheet dashboard, they don't know about each other. So, if I filter something in one widget, or if I click on a region or a project ID, the other widget or component and the visualization that's on that dashboard don't change. It doesn't know about the other component."

"I'd like to see them add more features to their automation. Right now, automation is very limited."

"The dashboard is not user-friendly, it needs improvement."

"I think their support team is low quality. They're low and lack response, which is not good for customers. I wouldn't rely on their customer support at all."

"Every feature for text mining, even process mining, would be a plus. We have about two hundred contract management events daily. First, I share specific documents. I talk about the search function because we assume it has a thorough search when we read the catalog. But when you test it, you realize it doesn't search within attachments. So, it's a great search function, but you need the brand folder. It has many options and can become complex."

More Smartsheet cons

Pricing and Cost Advice

Information not available

"There would be more extensive usage if the solution were cheaper. It's really expensive right now, and that's why we provide a few licenses for admins. The rest of them are just users without admin privileges."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"The tool's monthly fee is 25 dollars, which is within the range of most cloud-based project management tools. I rate the tool's pricing a five out of ten."

"I would assume there is a licensing fee. I don't think that it is free."

"The solution is reasonably priced."

"There's a license for Smartsheet, and the enterprise plan comes down to about $750. My company also pays an extra $60 monthly apart from the standard licensing fee."

"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."

"Smartsheet can be low-priced, with personal subscriptions around eight dollars a month, but I imagine it gets pricier for enterprise systems. Microsoft Project can be more expensive."

More Smartsheet pricing and cost advice

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Top Industries

By visitors reading reviews

No data available

Financial Services Firm

12%

Manufacturing Company

10%

Outsourcing Company

Construction Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

Questions from the Community

Ask a question

Earn 20 points

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

Comparisons

Microsoft Project Server vs PowerSteering

Compared 17% of the time

Broadcom Clarity vs PowerSteering

Compared 16% of the time

OpenText Project and Portfolio Management vs PowerSteering

Compared 12% of the time

Planview Portfolios vs PowerSteering

Compared 11% of the time

Alfabet IT Planning & Portfolio Management vs PowerSteering

Compared 6% of the time

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monday.com vs Smartsheet

Compared 6% of the time

Broadcom Clarity vs Smartsheet

Compared 6% of the time

Wrike vs Smartsheet

Compared 5% of the time

Jira vs Smartsheet

Compared 5% of the time

Asana vs Smartsheet

Compared 4% of the time

More Smartsheet Competitors

Product Reports

Buyer's Guide

Project Portfolio Management

November 2026

Download PowerSteering product report

Buyer's Guide

Smartsheet

October 2026

Download Smartsheet product report

Overview

PowerSteering is a versatile tool designed for strategic project portfolio management, enabling organizations to align projects with business objectives and improve decision-making through data-driven insights.

PowerSteering offers organizations the ability to efficiently manage complex project portfolios, prioritize initiatives, and allocate resources effectively. It enhances strategic alignment and improves accountability by providing visibility into project performance and facilitating informed decision-making. PowerSteering's adaptability caters to diverse project management requirements, making it a valuable asset for optimizing project outcomes.

What are the most important features of PowerSteering?

Portfolio Management: Offers comprehensive oversight and management of projects aligning with strategic goals.
Resource Allocation: Enables efficient resource distribution across projects to optimize utilization.
Data Analytics: Provides insights through advanced reporting and analytics features, aiding decision-making.

What benefits or ROI should users look for in reviews?

Strategic Alignment: Aligns project goals with business objectives, enhancing strategic focus.
Informed Decisions: Facilitates data-driven decision-making, improving project success rates.
Efficiency: Streamlines project management processes, increasing productivity and reducing waste.

PowerSteering is implemented across many industries, including manufacturing, healthcare, and finance, where strategic portfolio management and resource optimization are crucial for operational success. Its flexibility allows adaptation to specific industry requirements, streamlining workflows, and accelerating project delivery.

PowerSteering

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Smartsheet

Sample Customers

Church Pension Group, UK Highways Agency, US Department of Defense, Electrocomponents, Novation, Staples, Molex, Polyone, NHS Lincolnshire

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

Buyer's Guide

Project Portfolio Management

November 2026

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