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Procore Project Management vs Trello comparison

 

Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Procore Project Management
Ranking in Project Management Software
18th
Average Rating
8.4
Reviews Sentiment
6.8
Number of Reviews
3
Ranking in other categories
No ranking in other categories
Trello
Ranking in Project Management Software
5th
Average Rating
8.4
Reviews Sentiment
6.2
Number of Reviews
48
Ranking in other categories
No ranking in other categories
 

Mindshare comparison

As of August 2026, in the Project Management Software category, the mindshare of Procore Project Management is 0.8%, down from 1.6% compared to the previous year. The mindshare of Trello is 1.9%, down from 2.5% compared to the previous year. It is calculated based on PeerSpot user engagement data.
Project Management Software Mindshare Distribution
ProductMindshare (%)
Trello1.9%
Procore Project Management0.8%
Other97.3%
Project Management Software
 

Featured Reviews

CB
Project manager at CTS Electronic Components
Centralized project documents have improved remote collaboration but task workflows remain confusing
Regarding Procore Project Management's task scheduling feature for reducing project delays, I did not use the task management feature very much because it seemed difficult to set up. I did not care for the platform from a user-friendly perspective because I am more of a construction professional than a computer professional. Some of the features were hard to navigate through. I also found that true with some of the Whole Foods employees who were trying to use it. They were confused on how to approve things and get things completed in the task management. Additionally, some of the change order approval processes were unclear. They did not know how to approve them. When uploading a task, it was confusing to identify who was the approver of that document because the responsibility was doubled up. The task management section and the distribution list along with the project approval person designation were difficult and confusing to navigate through.
reviewer2837325 - PeerSpot reviewer
Research Assistant at a university with 10,001+ employees
Visual task boards have structured academic research projects and improve team coordination
There are several areas where Trello could be improved based on our academic research and team project usage. One improvement would be more advanced built-in analytics, such as better progress tracking dashboards or productivity insights without relying on third-party tools. Another area is scalability for complex projects where boards get very large with many cards and dependencies. It can become harder to manage without additional structure or hierarchy features. Overall, it works very well, but these enhancements would make it even stronger for larger or long-term projects. One additional area of improvement in Trello is automation and integrations. While Trello does support basic automation through Butler, more advanced and flexible automation rules would be helpful, especially for academic research workflows where tasks often move between stages in more complex forms. It would help if automation rules were easier to set up and more flexible for different project workflows. Additionally, smoother integrations with tools such as Google Drive or other study applications would save time and reduce switching between platforms. I think one additional improvement for Trello would be support for larger projects with many tasks and team members. As boards grow, they can become crowded and harder to navigate. More advanced filtering, reporting, and project overview features would help users manage complex projects more efficiently.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"What I appreciate about using Procore Project Management is the convenience of putting everything in one location, where pictures, schedules, blueprints, drawings, change orders, and all documents are accessible in one platform."
"Other companies have been using it for years, and it is a very stable platform."
"The financial side of Procore Project Management is better."
"The coordination between the field and the office without the need to print or physically transport drawings is very valuable."
"The software is very stable."
"It helped us to organize project information and assign tasks to team members properly."
"I like the user interface's graphics and the general features and functionalities."
"I like how user-friendly, visual, and intuitive Trello is because it doesn't take a lot of time to figure out how to make it work for you."
"Trello's most valuable feature is its visuals. You can customize your board with covers and pictures. There are no restrictions in workflow columns as in Jira. It is a powerful solution to organize work. Jira is process-oriented and restrictive."
"Kanban is the best feature of the tool."
"Trello is not as complex as most of the other products are."
"Just being able to manage tasks very easily is one of the best features Trello offers."
 

Cons

"It takes time to use it. It is not entirely intuitive, so there are areas for improvement."
"I did not care for the platform from a user-friendly perspective because I am more of a construction professional than a computer professional."
"It would be nice if the tool can reduce its operational cost. It would make it more competitive."
"We cannot link tasks that are dependent on each other."
"The dashboards and flexibility to adjust the timeline view for each task are areas with shortcomings in the solution that need improvement."
"Sometimes the notifications are not updated on iOS."
"It would be good if we could update the project status by email without logging into Trello."
"I do not know if we have seen a return on investment from using Trello."
"It is not a scalable product."
"Trello wasn't a tool that offered lightning-fast speed like users wanted it to be for them."
"The solution could be priced cheaper."
 

Pricing and Cost Advice

"The tool is cheap and I would rate it a ten out of ten."
"UiPath is cost-efficient."
"The tool's pricing is average."
"The pricing for this solution is reasonable."
"It is free."
"I am tinkering with the free version."
"Trello was free when we used it, but if we wanted many people looped in, we did need to pay a fee."
"The pricing starts from around $6 per license for a subscription, and there might be higher subscriptions available, possibly around $12 per month."
"We are using the open-source version of Trello."
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Top Industries

By visitors reading reviews
Construction Company
15%
Energy/Utilities Company
11%
Manufacturing Company
8%
Outsourcing Company
7%
Construction Company
12%
Financial Services Firm
12%
Manufacturing Company
9%
University
7%
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
No data available
By reviewers
Company SizeCount
Small Business36
Midsize Enterprise10
Large Enterprise12
 

Questions from the Community

What is your experience regarding pricing and costs for Procore Project Management?
Regarding the pricing difference between Procore Project Management and Microsoft Project, I think Microsoft Project is quite expensive. I think Procore and Smartsheets are more in line with what c...
What needs improvement with Procore Project Management?
Regarding Procore Project Management's task scheduling feature for reducing project delays, I did not use the task management feature very much because it seemed difficult to set up. I did not care...
What is your primary use case for Procore Project Management?
I have experience using Procore Project Management, which I have used with companies like Whole Foods and Hill Phoenix. At Whole Foods, they required me to use their platform for project management...
What needs improvement with Trello?
There are several areas where Trello could be improved based on our academic research and team project usage. One improvement would be more advanced built-in analytics, such as better progress trac...
What is your primary use case for Trello?
My primary use case for Trello is project and task management for academic research. I use it to organize research activities, track deadlines, manage project milestones, design tasks with team pro...
 

Overview

 

Sample Customers

Consigli,Doran,Harvey,HITT,Mortenson construction,Robins and Morton
Pixar, Google, PayPal, Kickstarter, National Geographic, Viewbox Holdings
Find out what your peers are saying about Procore Project Management vs. Trello and other solutions. Updated: August 2026.
908,834 professionals have used our research since 2012.