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Atlassian Confluence vs OpenText Vibe comparison

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Comparison Buyer's Guide

Executive Summary

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Categories and Ranking

Atlassian Confluence
Average Rating
8.2
Reviews Sentiment
6.8
Number of Reviews
109
Ranking in other categories
Corporate Portals (Enterprise Information Portals) (2nd), Enterprise Social Software (3rd), Knowledge Management Software (2nd)
OpenText Vibe
Average Rating
6.6
Number of Reviews
6
Ranking in other categories
Enterprise Intranet (3rd)
 

Mindshare comparison

While both are Messaging and Collaboration solutions, they serve different purposes. Atlassian Confluence is designed for Corporate Portals (Enterprise Information Portals) and holds a mindshare of 16.3%, up 12.6% compared to last year.
OpenText Vibe, on the other hand, focuses on Enterprise Intranet, holds 6.7% mindshare, down 7.9% since last year.
Corporate Portals (Enterprise Information Portals) Mindshare Distribution
ProductMindshare (%)
Atlassian Confluence16.3%
SharePoint22.1%
Drupal15.9%
Other45.699999999999996%
Corporate Portals (Enterprise Information Portals)
Enterprise Intranet Mindshare Distribution
ProductMindshare (%)
OpenText Vibe6.7%
SharePoint24.1%
MangoApps10.9%
Other58.3%
Enterprise Intranet
 

Featured Reviews

PR
GM at a real estate/law firm with 501-1,000 employees
Collaborative workspace has improved cross-team documentation and now supports structured projects
Much of the room for improvement lies not with the tool itself but with how people are using it. In many cases where we have had issues, it has been based on the lack of structure. The company using Atlassian Confluence needs to have a very clear structure for where information will be organized. As I mentioned, we have subsections that contain the same information, which makes searching problematic. When you search for a project, you suddenly get fifteen pages about the same project, which does not make sense. A lot of these issues lie with the site owner who needs to be more structured in their usage of the tool. Atlassian Confluence is used during meetings, especially during product evaluations where we work on collaborative projects. We also use it as a note dashboard for brainstorming and similar activities.
it_user996663 - PeerSpot reviewer
Technical Specialist in Laboratory at a consultancy with 51-200 employees
The speed of opening files and folders is too slow and can be very frustrating
It's relatively easy to create folders or workspaces. It's just cumbersome because the files and folders take a while to open. So that's the only issue I have. The rest of the solution is relatively user friendly. The deployment is relatively fast. From creating a brand new workspace to actually using it can be done within a day, depending on how complex it is. I know within our organization they are basically forcing us now to move away from our servers to Vibe. That started in July and there has been a significant change over to Vibe. So it's still new but for a big organization like ours, it's actually impressive how quickly people moved over to Vibe. We did the installation and deployment ourselves and, as an end user, it's been relatively user friendly. It doesn't take long to get familiar with the program, and if you know how it works, it becomes relatively easy to set up a workspace and save documents and edit it.

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:
 

Pros

"I love the reports and the Confluence board."
"Confluence is very easy to use and feature-packed."
"The product is easy to install and set up, and it is also easy to work with as a user, an editor, or as a reader."
"Atlassian Confluence has helped the company a lot."
"The solution offers a lot of freedom when drafting directly online."
"Confluence is easy to use and integrate with other solutions, including social media platforms."
"It's extremely intuitive."
"It integrates well with other Atlassian products"
"HTML and JSP elements are the most valuable features."
"We were able to centralize all customer data: files, discussions and technical notes."
"The features that I found most useful were being able to see who made changes to a document, where the document was in the chain of command, and being able to leave comments to make the process more collaborative."
"There were no stability issues; it just works."
"Our end users find great value in building team workspaces to collaborate not only with internal employees, but with third-party consultants and customers as required."
"It's relatively easy to create folders or workspaces."
"What I like most about this solution, is the fact that I can access it anywhere and customize it to my needs."
 

Cons

"Atlassian Confluence could improve the stability, there are timeouts sometimes."
"The search ability (using Lucene) is less than optimal and has known bugs that are slow in getting addressed."
"The search is pretty terrible. I consistently have a hard time finding the things I care about on our wiki."
"We let some data fields get out of control as well as some product submissions, so some type of mass maintenance capability to easily reset or restart the system without losing all configuration options would be helpful."
"When comparing page changes, you are only able to select 2 pages. While this is useful, it has proven to be a slight limitation when many people are editing a document."
"With that, I will no longer recommend the product, as I am opposed to the cloud-first hype."
"Space maintenance could be made a little more user-friendly."
"The UI is good but bland. It could be updated a bit to make it more modern and interesting to look at."
"You have to press the BACK button at least three times till it will go back to the previous page. This is something that must be improved."
"The end user experience could be improved; some functions are a little too complicated for the average user."
"The following issues need some attention: better integration with MS Office suite, more flexibility in customizing the colors and themes, custom forms and workflows are powerful, but the interface needs revamping to be easier to work with."
"One thing that really needs to improve, is opening files or folders. It takes much longer than when you are getting it to Windows Explorer on the desktop."
"The speed of opening files is too slow and should be increased."
"The user interface can be changed to 'look' more like a Microsoft one since this will help market the product more."
"While we were working on implementing this product, the entire system crashed and we had to reinstall it from a previous version."
 

Pricing and Cost Advice

"There is a license needed to use Atlassian Confluence."
"This is a very expensive solution."
"We pay $350 a month to use the solution."
"We have a site license for Atlassian Confluence and there are some limitations on external users."
"Pricing wise, it ends up being an expensive solution. In the beginning it's cheap, but by the time you have all the functions you need, it turns out to be expensive."
"There are some cases where you can go on Confluence as a public site without a license, but you will not have all of the features. You can also have a Confluence site that does not require a license just to read the articles. When you have Jira Service Management attached to Confluence, then you can go through the portal of Jira Service Management and read the Confluence articles without the license. This is good because when you are in an ITSM environment, you have many customers, and you do not want them to have to pay just to read articles. Regarding the use of the full features of Confluence, there is a license cost, and it depends on how many users you want."
"We have to pay licensing fees."
"The product is neither cheap nor expensive, meaning its price falls somewhere in the mid-range zone."
Information not available
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Top Industries

By visitors reading reviews
Financial Services Firm
13%
Manufacturing Company
12%
Construction Company
10%
Outsourcing Company
8%
No data available
 

Company Size

By reviewers
Large Enterprise
Midsize Enterprise
Small Business
By reviewers
Company SizeCount
Small Business40
Midsize Enterprise27
Large Enterprise54
By reviewers
Company SizeCount
Small Business2
Midsize Enterprise2
Large Enterprise4
 

Questions from the Community

What is your experience regarding pricing and costs for Atlassian Confluence?
Money is a factor because Atlassian Confluence is not free. I need to purchase extra components when adding new projects or employees.
What needs improvement with Atlassian Confluence?
Much of the room for improvement lies not with the tool itself but with how people are using it. In many cases where we have had issues, it has been based on the lack of structure. The company usin...
What is your primary use case for Atlassian Confluence?
We are using Jira as an asset management and ticketing system along with Confluence. We have significant portions of the Atlassian system implemented. Atlassian Confluence is used as a Wiki for Jir...
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Also Known As

Confluence
Micro Focus Vibe, Novell Vibe
 

Overview

 

Sample Customers

Facebook, Skype, Microsoft, NASA, Netflix, Adobe, Bonobos, LinkedIn, Pfizer, Citi.
Ludwig-Maximilians-Universitat Munchen
Find out what your peers are saying about Microsoft, Atlassian, Liferay and others in Corporate Portals (Enterprise Information Portals). Updated: October 2026.
920,769 professionals have used our research since 2012.