Egnyte vs Office 365 comparison

Egnyte and Microsoft are both solutions in the Content Collaboration Platforms category. Egnyte is ranked #15, while Microsoft is ranked #1 with an average rating of 8.5. Egnyte holds a 5.3% mindshare in CCP, compared to Microsoft’s 8.6% mindshare. Additionally, 100% of Egnyte users are willing to recommend the solution, compared to 95% of Microsoft users who would recommend it.

Egnyte

Read 6 Egnyte reviews

2,228 Views
1,337 Comparison Views

100% willing to recommend

Office 365

Read 153 Office 365 reviews

6,167 Views
4,379 Comparison Views

95% willing to recommend

Egnyte

Office 365

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Executive SummaryUpdated on Mar 15, 2026

Egnyte and Office 365 compete in cloud-based services. Office 365 leads with a comprehensive feature set, while Egnyte's pricing and support may appeal to those focused on file sharing.

Features: Egnyte offers secure file sharing, data governance, and flexible storage. Office 365 includes integrated apps like Word and Excel, providing a strong productivity ecosystem with tools like Teams.

Room for Improvement: Egnyte could enhance application suite breadth, better collaboration tools, and mobile app functionality. Office 365 could improve file management specialization, pricing flexibility, and IT support speed.

Ease of Deployment and Customer Service: Egnyte is easy to deploy, focusing on security compliance with solid customer service. Office 365 integrates seamlessly in the cloud, offering comprehensive support options.

Pricing and ROI: Egnyte presents value in file management, offering higher ROI for specific use cases. Office 365's pricing includes extensive applications, justified by enhanced productivity and significant ROI.

To learn more, read our detailed Egnyte vs. Office 365 Report (Updated: April 2026).

Buyer's Guide

Egnyte vs. Office 365

April 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Egnyte

Ranking in Content Collaboration Platforms

15th

Average Rating

8.4

Reviews Sentiment

7.7

Number of Reviews

Ranking in other categories

AI Data Analysis (207th)

Office 365

Ranking in Content Collaboration Platforms

1st

Average Rating

8.6

Reviews Sentiment

6.1

Number of Reviews

153

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of May 2026, in the Content Collaboration Platforms category, the mindshare of Egnyte is 5.3%, down from 6.2% compared to the previous year. The mindshare of Office 365 is 8.6%, up from 6.3% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Mindshare Distribution
Product	Mindshare (%)
Office 365	8.6%
Egnyte	5.3%
Other	86.1%

Content Collaboration Platforms

Featured Reviews

Guy Gray

Chief Operating Officer at Quarem

Fantastic for small businesses; the customer feedback has been great

From a small firm perspective, Egnyte Connect is simple, it is easy to get users up and running the same day, and I have nothing negative to say about the software. I can't speak to how Egnyte Connect would operate in a midsize company or even a large Fortune 500 company, but, from our perspective as a small business, it is fantastic. For us, security was front and center. Usability was also important and took second place. Next, we asked "Is it simple and easy for anyone to quickly learn how to use it?" Egnyte Connect checked that box. Third place for us was price. We liked the fact that they charge on a monthly basis so there is not an annualized upfront fee that we pay.

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Anubrata Ghosh

Technical Manager at Landmark Group

Teams streamlines collaboration but Outlook experiences occasional slowness on Mac

Teams is a really good collaboration tool. You can work basically at any part of the world and communicate and collaborate with anybody, as long as they are connected to the internet. It helps with remote work, and although I don't work remotely, I have offices in Dubai and different geographical locations. It helps me connect with my colleagues and team who are not in the same geography as I am in Bangalore. Teams can facilitate team meetings, screen sharing, and organizing meetings.Regarding security, we have two-factor authentication governed by organizational policy. When trying to login to Office 365, Teams, or any Office 365 app, we are required to provide a password and use Microsoft Authenticator to sign in using a code. This is how two-factor authentication is implemented in our organization. Office 365 offers a suite of apps including OneNote, though I don't use it very often. In terms of integration with Microsoft ecosystem, it offers everything needed to get work done without any hassle.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"You can really do a lot of cool things with it in terms of being able to co-author and share documents with users that are not in your organization."

"From a small firm perspective, Egnyte Connect is simple, it is easy to get users up and running the same day, and I have nothing negative to say about the software."

"It is scalable and stable."

"It is a good storage solution."

"Egnyte Connect is a great application to save files."

"If you're looking for a solid cloud DFS solution, I would highly recommend Egnyte."

"Egnyte Connect is a great application to save files, as all files are secure and available, and any authorized person can access and download the files from anywhere with an internet connection."

"It centralizes the documentation in one area."

More Egnyte pros

"My primary use case is for preparing presentations to teach, often on PowerPoint."

"The most innovative feature of Office 365 is the Power Apps, which allows us to automate literally everything that we want automated. For example, sending attachments to specific folders on SharePoint, adding people's SharePoint when certain apps are performed, or emailing certain people at certain instances, such as when you've done a follow-up with the CRM and you need a marketing email to be sent out at a particular point."

"Adaptable solution with a good interface. It's easy to set up and easy to use."

"Easy sharing of files between team members in different locations, using both OneDrive and Office 365 (desktop and online), has improved efficiency by two times."

"The most helpful feature I find in Microsoft 365 is the use of AI features, like Copilot, which allows for creating PowerPoint presentations through AI."

"The most valuable feature of Office 365 is automatic saving. If something happens on the computer your work is saved."

"Quarantine email alerts to users to allow the email to their inbox (tricky but handy) - tricky if one doesn't have third-party email security, handy if one has got good third party email security)."

"Mainly, the ability to sync apps seamlessly around our team is valuable; it is a major advantage to work from anywhere, and the ability to sync is crucial for us."

More Office 365 pros

Cons

"As of right now, I have everything that I and my team need."

"Before, when we were starting to use Egnyte, we were struggling with a lot of bugs with Egnyte desktop sync."

"It would be nice to see an integration of using an active directory to validate and authenticate users on our end as well as on the client user's end."

"If this solution had a better ability to search, that would be helpful. In addition, if there was an ability to collaborate, that would also be a benefit. At present, the vision control is had because if someone gets out of it, it locks. And, whoever saves last overrides everyone's work."

"If this solution had a better ability to search, that would be helpful. In addition, if there was an ability to collaborate, that would also be a benefit."

"You cannot delete a file when you have uploaded it in error."

"I was never able to set up a useful drive system with my local computer with Egnyte Connect."

"With Egnyte Connect, you cannot delete a file when you have uploaded it in error, which needs improvement."

More Egnyte cons

"One area for improvement could be the meeting recordings."

"The price is getting more and more expensive."

"Regarding their message board support, I think it's extremely poor."

"I haven't tried working with Copilot within Office 365; it's good, but native ChatGPT and Google Gemini are better."

"Office 365 could allow for smoother collaboration with other companies, which is the main reason we use it. The B2B connection is something we need, like global adverse lists between two tenants or multiple users. That's what we're missing at the moment."

"The version we are using is very generic. It requires that you perform a lot of customizations."

"Depending on use cases, Office 365 could be improved in terms of scalability."

"It needs improvements around its compatibility with non-Microsoft products."

More Office 365 cons

Pricing and Cost Advice

"As far as I understand, licenses are associated with the Egnyte platform. There aren't any licenses associated with Egnyte Connect."

"I do not have experience with the pricing of this solution."

"For the moment, we are paying on a monthly basis because we are still adapting the support and how we want to proceed. I think we will move to paying for the annual license."

"Licensing, billing, and accounting are available from the management interface."

"The pricing is high and has actually caused us to limit the number of licenses we purchase due to budgeting."

"The pricing is not really high, but one can get the software with the license key for free."

"The pricing/licensing is easy to manage."

"I would rate the solution 3 out of 5 for the price. I think Microsoft presents a good solution concerning the price."

"The price of Office 365 is very expensive."

"Good reporting and good value subscriptions for international calls."

More Office 365 pricing and cost advice

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Top Industries

By visitors reading reviews

Construction Company

12%

Financial Services Firm

11%

Comms Service Provider

Computer Software Company

Financial Services Firm

15%

Computer Software Company

10%

Construction Company

Outsourcing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	4
Midsize Enterprise	1
Large Enterprise	2

By reviewers
Company Size	Count
Small Business	62
Midsize Enterprise	30
Large Enterprise	70

Questions from the Community

Ask a question

Earn 20 points

What is your experience regarding pricing and costs for Office 365?

My experience with pricing, setup cost, and licensing for Office 365 is that it is moderate.

See all answers

What needs improvement with Office 365?

Office 365 could be improved or enhanced in some ways. It would be better if it were more simple to find the points, or sometimes there are so many possible configurations that it makes you confuse...

See all answers

What is your primary use case for Office 365?

Teams and Outlook are important for us, and Teams is central to our operations. I utilize Power Automate for streamlining repetitive tasks in our organization, but not for large tasks. For tasks su...

See all answers

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Compared 6% of the time

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Compared 4% of the time

ShareFile vs Office 365

Compared 2% of the time

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Product Reports

Buyer's Guide

Egnyte

May 2026

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Buyer's Guide

Office 365

April 2026

Download Office 365 product report

Also Known As

No data available

Microsoft Office 365, Office 365 Enterprise, Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Office 365 ProPlus, Office 365 Business, Office 365 Business Essentials, Office 365 Business Premium, Office 365 F1

Overview

Egnyte offers user-friendly co-authoring, mobile access, and seamless collaboration with a focus on security. Its cloud-based operations and cost-effectiveness outperform competitors in facilitating efficient team file management.

Egnyte emphasizes enhanced security, intuitive functionality, and excellent support, making it ideal for organizations seeking reliable cloud storage and collaboration solutions. Users can switch connections, share across teams, and enjoy real-time updates through Egnyte Connect. While it boasts good performance and stability, users request improvements in search functionality and token management. Industries like real estate, which require secure platforms for financial document exchanges, find Egnyte particularly beneficial. Users appreciate integration capabilities with tools like Adobe and Google Docs.

What are Egnyte's standout features?

Co-authoring: Allows multiple users to edit documents simultaneously with real-time updates
Mobile access: Provides accessibility from any device, ensuring flexibility for remote work
Intuitive interface: Simplifies navigation and enhances user experience
Security: Offers robust protection for sensitive data, surpassing many competitors
Seamless file sync: Ensures files are updated across all devices and accessible to all users

What benefits should users look for in Egnyte reviews?

Enhanced collaboration: Improves teamwork with efficient file sharing and syncing
Cost-effectiveness: Offers value with scalable pricing models fit for different organization sizes
Performance: Delivers stable and reliable cloud operations
Integration: Works well with platforms like Adobe and Google Docs

Egnyte is essential in industries needing secure file management, such as real estate. It supports organizations using cloud apps for sharing and managing project files. Companies favor Egnyte for its ability to integrate with their existing IT environments, ensuring both security and efficiency.

Egnyte

Office 365 integrates cloud services for efficient collaboration, offering a set of tools like Teams, SharePoint, and Outlook. Designed for productivity with multi-device access, it supports automation and remote work through its cloud-based features.

Office 365 enhances business efficiency by providing a comprehensive suite of applications such as Word, Excel, and PowerPoint, crucial for document creation and management. It offers seamless communication and collaboration via Outlook for email and Teams for meetings. The integration with SharePoint and OneDrive ensures robust document management and storage, facilitating remote access while supporting advanced security and automation features like Power Apps and Copilot. Despite its extensive capabilities, users note room for improvement in areas like cost, external connectivity, and upgrade disruptions. There's a need for better integration with third-party apps, enhanced Excel performance on Mac, and improved AI functionalities to simplify usage.

What are the most valuable Office 365 features?

Integration: Connects various Microsoft services for improved workflows.
Cloud Collaboration: Facilitates teamwork through Teams and SharePoint.
Advanced Security: Includes features ensuring data protection.
Real-time Editing: Allows simultaneous document work.
Automatic Updates: Ensures up-to-date software without manual intervention.
Multi-device Access: Supports various devices for versatility.
OneDrive Storage: Offers scalable cloud storage solutions.
Automation Tools: Power Apps and Copilot increase efficiency.

What benefits and ROI should organizations consider?

Productivity Boost: Streamlined tools for efficient task completion.
Global Accessibility: Work can be conducted from any location.
Cost Management: Flexible licensing aligns with business needs.
Security Assurance: Mitigates risks and protects data integrity.
Support for Remote Work: Enhances collaboration across distances.

In industries such as healthcare, finance, and education, Office 365 is used to manage documents securely, facilitate meetings through Teams, and store sensitive information on OneDrive. Its user-friendly tools support teaching and learning, enhancing productivity and providing robust solutions for document sharing and communication.

Microsoft

Sample Customers

M&C Saatchi, FMC Technologies, Learfield Communications Inc., Aerohive Networks, Devcon, Semperian, Balfour Beatty Construction, Red Bull

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Buyer's Guide

Egnyte vs. Office 365

April 2026

Free Report: Egnyte vs. Office 365

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