Egnyte vs Office 365 comparison

Egnyte and Microsoft are both solutions in the Content Collaboration Platforms category. Egnyte is ranked #14, while Microsoft is ranked #1 with an average rating of 8.6. Egnyte holds a 4.9% mindshare in CCP, compared to Microsoft’s 10.2% mindshare. Additionally, 100% of Egnyte users are willing to recommend the solution, compared to 95% of Microsoft users who would recommend it.

Egnyte

Read 6 Egnyte reviews

1,427 Views
913 Comparison Views

100% willing to recommend

Office 365

Read 152 Office 365 reviews

3,509 Views
2,562 Comparison Views

95% willing to recommend

Egnyte

Office 365

Comparison Buyer's Guide

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Executive SummaryUpdated on Dec 11, 2025

Egnyte and Office 365 offer cloud-based solutions for collaboration and productivity. Office 365 holds an advantage with its comprehensive suite of integrated tools, such as Word, Excel, and PowerPoint, boosting its appeal to a wider audience. Egnyte, with its robust file-sharing capabilities, appeals to organizations focusing on secure data governance.

Features: Egnyte shines with secure data management, flexible deployment options, and robust file-sharing capabilities. Its co-authoring feature in Egnyte Connect allows simultaneous editing on shared files, enhancing collaboration. Office 365 integrates Word, Excel, PowerPoint, and OneDrive, facilitating seamless productivity with a user-friendly interface.

Room for Improvement: Egnyte could enhance its support network and simplify initial setup. Its hybrid solutions might benefit from more cost-effective options. Office 365, while robust, could improve by reducing its long-term costs associated with subscriptions and enhancing its customer support for quicker resolutions. Incorporating more features at lower pricing tiers would also be beneficial.

Ease of Deployment and Customer Service: Egnyte offers straightforward cloud and hybrid deployment with secure on-premise options, providing flexibility but its customer support is considered more targeted. Office 365 offers a full cloud deployment model with substantial backing from Microsoft's extensive support resources, easing large-scale implementations.

Pricing and ROI: Egnyte presents competitive yet flexible pricing, although hybrid solutions might incur higher initial investments. Office 365 operates on a subscription model, potentially increasing total costs over time, but justifies this through its ROI from integrated tools, reducing the need for additional software purchases. Egnyte's focus on security features enhances its ROI for document protection requirements.

To learn more, read our detailed Egnyte vs. Office 365 Report (Updated: December 2025).

Buyer's Guide

Egnyte vs. Office 365

December 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Egnyte

Ranking in Content Collaboration Platforms

14th

Average Rating

8.4

Reviews Sentiment

7.7

Number of Reviews

Ranking in other categories

AI Data Analysis (214th)

Office 365

Ranking in Content Collaboration Platforms

1st

Average Rating

8.6

Reviews Sentiment

6.2

Number of Reviews

152

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of February 2026, in the Content Collaboration Platforms category, the mindshare of Egnyte is 4.9%, down from 5.6% compared to the previous year. The mindshare of Office 365 is 10.2%, up from 4.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Market Share Distribution
Product	Market Share (%)
Office 365	10.2%
Egnyte	4.9%
Other	84.9%

Content Collaboration Platforms

Featured Reviews

Guy Gray

Chief Operating Officer at Quarem

Fantastic for small businesses; the customer feedback has been great

From a small firm perspective, Egnyte Connect is simple, it is easy to get users up and running the same day, and I have nothing negative to say about the software. I can't speak to how Egnyte Connect would operate in a midsize company or even a large Fortune 500 company, but, from our perspective as a small business, it is fantastic. For us, security was front and center. Usability was also important and took second place. Next, we asked "Is it simple and easy for anyone to quickly learn how to use it?" Egnyte Connect checked that box. Third place for us was price. We liked the fact that they charge on a monthly basis so there is not an annualized upfront fee that we pay.

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BasilJiji

System Engineer at a retailer with 10,001+ employees

Collaboration has transformed how our teams work and Copilot now drives faster daily decisions

The interface for the security and compliance center could be simplified. It changes frequently, which can make it somewhat difficult for admins to stay up-to-date on where specific settings are located. The compliance center modification or improvement of Office 365 needs to be introduced. The rest of the features feel acceptable to me. The reason it is not a ten is because of the complexity of managing the vast array of admin settings, which requires a specialized IT team. Even though it meets industry standards for decent security compliance such as SOC and HIPAA, the complexity of managing the admin settings needs to improve.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"You can really do a lot of cool things with it in terms of being able to co-author and share documents with users that are not in your organization."

"It provides a way to granularly choose which folders from the internet you want to sync to your computer. It is really useful for people who are working on teams that are working with files that are frequently changing. You can go in and pretty clearly see what changes have been made. It gives you a constant feed."

"Egnyte Connect is a great application to save files."

"From a small firm perspective, Egnyte Connect is simple, it is easy to get users up and running the same day, and I have nothing negative to say about the software. I can't speak to how Egnyte Connect would operate in a midsize company or even a large Fortune 500 company, but, from our perspective as a small business, it is fantastic."

"It's easy to move files around, even to, for example, SharePoint."

"It is a good storage solution."

"It is scalable and stable."

"The ChatGPT add-in that is accessible now for Excel is one of the most helpful features of Office 365 because it gives you the opportunity to process a lot of data in a really short time."

"The biggest benefit of Office 365 is having everything in one place with well-integrated tools, leading to time savings as everything is housed in a single environment, facilitating communication, data processing, data input, and data saving."

"The solution is quite intuitive and easy to use."

"Every application in the Office 365 bundle is beneficial, making day-to-day tasks easier."

"The integration with other applications is pretty good."

"The most valuable features of Office 365 for me involve collaboration; my work requires collaboration with multiple people on Excel, PowerPoint, and Word, and we use real-time collaboration as well as asynchronous work, where I can continue from where someone else left off."

"The most innovative feature of Office 365 is the Power Apps, which allows us to automate literally everything that we want automated. For example, sending attachments to specific folders on SharePoint, adding people's SharePoint when certain apps are performed, or emailing certain people at certain instances, such as when you've done a follow-up with the CRM and you need a marketing email to be sent out at a particular point."

"Office 365 brings a very strong return on investment through time savings and different efficiencies."

More Office 365 pros

Cons

"Before, when we were starting to use Egnyte, we were struggling with a lot of bugs with Egnyte desktop sync."

"The issue of my authorization token expiring pretty quickly was pretty annoying. On pretty much every update, it would expire on every computer. On every computer update, at the first opportunity, it would expire. When my computer got updated or the authorization got cut, my saved drives would get messed up. So, I had to reconnect them all. I was never able to set up a useful drive system with my local computer with Egnyte Connect. It would be a big improvement if there was a cached system so that when it loses connection, it can still save what kind of connections were set up, and when it reconnects, it repopulates all those. I don't know if that's even possible, but that's the feature I'd want."

"If this solution had a better ability to search, that would be helpful. In addition, if there was an ability to collaborate, that would also be a benefit. At present, the vision control is had because if someone gets out of it, it locks. And, whoever saves last overrides everyone's work."

"It would be nice to see an integration of using an active directory to validate and authenticate users on our end as well as on the client user's end."

"As of right now, I have everything that I and my team need."

"You cannot delete a file when you have uploaded it in error."

"It needs improvements around its compatibility with non-Microsoft products."

"Microsoft Defender for Office 365 could use some customization, but this area for improvement is trivial."

"Normally, they have a way to work with specific developments, and I think they shouldn't allow the partners to make some changes they have made. When I have a client with a lot of changes, we have a problem with that because there aren't rules to develop inside the ERP, so you can do anything."

"In the next release, I would like to have a more intuitive tutorial."

"Sometimes the synchronization between the desktop and online is a little bit slow."

"One of the big changes is when Microsoft updates anything, they will switch where some of the settings are and where to find them, which becomes a little frustrating because you're used to it in one spot and it's someplace else."

"There was a problem with the owner of a Team; although it was listed as an owner, he couldn't do whatever an owner can do."

"A need that a company like ours has is that we want to be able to have data flow into one tool, for example, for all the management of tasks through the company and workflow of who is doing what and so on. There are no real solutions for this at the moment in Office 365. It would be nice if they could implement this in the next release, so we can have one solution from one company giving us the whole data and flow of data into the company."

More Office 365 cons

Pricing and Cost Advice

"I do not have experience with the pricing of this solution."

"As far as I understand, licenses are associated with the Egnyte platform. There aren't any licenses associated with Egnyte Connect."

"We have a license to use this solution. We have an E3 license which covers many different solutions."

"Licensing, billing, and accounting are available from the management interface."

"The pricing/licensing is easy to manage."

"Most of the time, we purchase Microsoft Exchange licenses, which are less expensive and provide only an email platform and 50 gigabytes of email storage for free."

"The pricing is good for all the features that we receive, e.g., Skype for Business."

"The pricing is high and has actually caused us to limit the number of licenses we purchase due to budgeting."

"I think that we pay $9.99 USD per user, monthly."

"The pricing is not really high, but one can get the software with the license key for free."

More Office 365 pricing and cost advice

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Top Industries

By visitors reading reviews

Construction Company

Computer Software Company

Financial Services Firm

Manufacturing Company

Computer Software Company

13%

Marketing Services Firm

Outsourcing Company

Manufacturing Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	4
Midsize Enterprise	1
Large Enterprise	2

By reviewers
Company Size	Count
Small Business	62
Midsize Enterprise	29
Large Enterprise	70

Questions from the Community

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What is your experience regarding pricing and costs for Office 365?

My experience with pricing, setup cost, and licensing for Office 365 is that it is moderate.

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What needs improvement with Office 365?

Office 365 can be improved by increasing support, which currently is not efficient and takes a lot of time to resolve issues. It has been observed that support personnel often lack hands-on experie...

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What is your primary use case for Office 365?

Email and collaboration are the main use cases for Office 365 at Omagi Media Labs. It is used for internal and external communication in daily work. Groups and Teams groups are created and used in ...

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Compared 7% of the time

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Compared 4% of the time

OpenText Content Management vs Office 365

Compared 2% of the time

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Product Reports

Buyer's Guide

Egnyte

February 2026

Download Egnyte product report

Buyer's Guide

Office 365

January 2026

Download Office 365 product report

Also Known As

No data available

Microsoft Office 365, Office 365 Enterprise, Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E5, Office 365 ProPlus, Office 365 Business, Office 365 Business Essentials, Office 365 Business Premium, Office 365 F1

Overview

Egnyte offers user-friendly co-authoring, mobile access, and seamless collaboration with a focus on security. Its cloud-based operations and cost-effectiveness outperform competitors in facilitating efficient team file management.

Egnyte emphasizes enhanced security, intuitive functionality, and excellent support, making it ideal for organizations seeking reliable cloud storage and collaboration solutions. Users can switch connections, share across teams, and enjoy real-time updates through Egnyte Connect. While it boasts good performance and stability, users request improvements in search functionality and token management. Industries like real estate, which require secure platforms for financial document exchanges, find Egnyte particularly beneficial. Users appreciate integration capabilities with tools like Adobe and Google Docs.

What are Egnyte's standout features?

Co-authoring: Allows multiple users to edit documents simultaneously with real-time updates
Mobile access: Provides accessibility from any device, ensuring flexibility for remote work
Intuitive interface: Simplifies navigation and enhances user experience
Security: Offers robust protection for sensitive data, surpassing many competitors
Seamless file sync: Ensures files are updated across all devices and accessible to all users

What benefits should users look for in Egnyte reviews?

Enhanced collaboration: Improves teamwork with efficient file sharing and syncing
Cost-effectiveness: Offers value with scalable pricing models fit for different organization sizes
Performance: Delivers stable and reliable cloud operations
Integration: Works well with platforms like Adobe and Google Docs

Egnyte is essential in industries needing secure file management, such as real estate. It supports organizations using cloud apps for sharing and managing project files. Companies favor Egnyte for its ability to integrate with their existing IT environments, ensuring both security and efficiency.

Egnyte

Office 365 is more than just Word, Excel, PowerPoint, and Outlook. It provides powerful services like business-class email, online storage, and teamwork solutions that you can access from anywhere. Bring teams and resources together with solutions like Microsoft Teams and Skype for Business that make working together more productive and enjoyable regardless of where participants are located. Easily implement security and privacy controls to help protect business data and devices against malicious threats and help you meet your compliance obligations. Automatic updates ensure your employees will always have the latest features and security updates.

Microsoft

Sample Customers

M&C Saatchi, FMC Technologies, Learfield Communications Inc., Aerohive Networks, Devcon, Semperian, Balfour Beatty Construction, Red Bull

Me & the Bees Lemonade

Buyer's Guide

Egnyte vs. Office 365

December 2025

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