Smartsheet vs Teamwork comparison

Smartsheet and Teamwork are both solutions in the Project Management Software category. Smartsheet is ranked #9 with an average rating of 7.4, while Teamwork is ranked #29. Smartsheet holds a 2.2% mindshare in PMS, compared to Teamwork’s 1.1% mindshare. Additionally, 93% of Smartsheet users are willing to recommend the solution, compared to 100% of Teamwork users who would recommend it.

Smartsheet

Read 43 Smartsheet reviews

3,712 Views
2,598 Comparison Views

93% willing to recommend

Teamwork

Read 3 Teamwork reviews

1,437 Views
963 Comparison Views

100% willing to recommend

Smartsheet

Teamwork

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Executive SummaryUpdated on Dec 19, 2024

Teamwork and Smartsheet are leading solutions in the project management category. Teamwork holds an advantage in customer support and pricing satisfaction, whereas Smartsheet offers advanced features that justify its higher cost for many users.

Features: Teamwork offers task management, team collaboration tools, and robust project templates. Smartsheet provides powerful automation, integration capabilities, and real-time collaboration. Teamwork focuses on simplicity and productivity, while Smartsheet's advanced customization options cater to complex project needs.

Ease of Deployment and Customer Service: Teamwork is known for easy deployment with intuitive services and responsive support, which aids in a seamless transition. Smartsheet has a steeper learning curve but benefits from comprehensive onboarding resources. Its customer service is robust but perceived as less personalized and quick compared to Teamwork.

Pricing and ROI: Teamwork is a budget-friendly choice with transparent pricing, appealing to small to medium enterprises. Smartsheet, despite higher costs, offers significant ROI for larger organizations through its extensive toolset driving productivity. Teamwork's cost-effectiveness is attractive, but Smartsheet's advanced tools may provide greater business value for specific needs.

To learn more, read our detailed Smartsheet vs. Teamwork Report (Updated: April 2026).

Buyer's Guide

Smartsheet vs. Teamwork

April 2026

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Smartsheet

Ranking in Project Management Software

9th

Average Rating

8.0

Reviews Sentiment

7.1

Number of Reviews

Ranking in other categories

Project Portfolio Management (5th)

Teamwork

Ranking in Project Management Software

29th

Average Rating

8.4

Reviews Sentiment

7.6

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of May 2026, in the Project Management Software category, the mindshare of Smartsheet is 2.2%, down from 4.9% compared to the previous year. The mindshare of Teamwork is 1.1%, up from 0.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Project Management Software Mindshare Distribution
Product	Mindshare (%)
Smartsheet	2.2%
Teamwork	1.1%
Other	96.7%

Project Management Software

Featured Reviews

DonatasSinkevicius

Project Manager at a university with 1,001-5,000 employees

Automation simplifies manual tasks and facilitates team communication

There are many useful features in Smartsheet. One can easily share plans with the entire team, and it functions similarly to Microsoft Project. Creating dependencies across all tasks is smooth, and team members can make adjustments if necessary. Automation helps by simplifying some manual work, saving time and facilitating communication.

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Ryan Beckstead

Multimedia Services Administrator at Brigham Young University

A project management tool that helps to manage milestones and dependencies

We use the product to design online courses. It also helps us with media production and marketing. Teamwork has made process management easier and much better. It is very robust and improves by making a lot of changes. It is easy to use and has lots of reports. The product is expensive. It needs…

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"We keep all our timelines and projections on the software, so it's very effective for us."

"The ability to build a quick dashboard and give management insight into the progress of the project itself is probably one of the most beneficial pieces."

"The ability to update in real-time before meetings is great."

"What I appreciate best about Smartsheet is the straight Gantt chart and its flexibility."

"Smartsheet saves time for both me and my team; compared to Microsoft Project, which is more expensive, we save costs using Smartsheet."

"What I appreciate best about Smartsheet is the straight Gantt chart and its flexibility."

"I like the dashboarding feature best, as it lets me assemble a workspace with source sheets, dashboards, and reports simultaneously. The standard reports and worksheets are most useful for team collaboration. People look at dashboards during presentations, but they go to the sheets to update projects, add comments, or make notifications. It's automated, so changes come to me or whoever needs to see them. I can send notifications from specific line items."

"Granting access to Smartsheet is much simpler. Anyone can access it with just a link and password. Smartsheet also offers intelligent forms, allowing us to collect project proposals easily. Before our first meeting, I can review initial project ideas submitted through these forms. Additionally, attaching files is straightforward - no need to navigate through menus. The search function is also nice."

More Smartsheet pros

"The setup was very easy. Deployment was very fast for us. We started using it within two weeks."

"It is a very stable solution...The initial setup of Teamwork is easy."

"I recommend this solution; it is very good for simple projects."

"Teamwork has made process management easier and much better. It is very robust and improves by making a lot of changes. It is easy to use and has lots of reports."

Cons

"If there was some way to store more complex files in the system, or if there was a back-end structure where you could store files, that would be ideal."

"Smartsheet is a cloud-based tool similar to Google Sheets in that multiple stakeholders can work on a document simultaneously. However, unlike Google Sheets, which saves changes in real time, Smartsheet requires users to manually save their changes."

"More intuitive access without constant logins would be beneficial."

"An area for improvement in Smartsheet is that if you're in the government or you're a regulated customer, you're not allowed to use APIs due to internal restrictions, so there are specific things that you cannot connect to it. Another area for improvement in the solution is that because there's a capacity of how many records you can have, and there's a capacity of how many functions you can apply, Smartsheet has set up their system where they can force people into purchasing a $20,000 additional module that is called Control Center, that will create documents for them on the fly, so they don't use so many functions and automation. Smartsheet also needs to improve on training, because the training that is out there is very little. The solution requires a steeper learning curve. You have to do your own training and you have to work on your own solution."

"Initially, there were issues like dropdowns. Those have been overcome."

"Smartsheet's export and print functions could be more seamless. Once I create the plan in Smartsheet, I need to import it into my corporate web presentations."

"Smartsheet needs to improve the user interface."

"There isn't much automation at this time."

More Smartsheet cons

"The product could be improved with more integrations and a mobile app."

"The product is expensive. It needs to have a more robust and customizable calendar."

"The product could be improved with more integrations and a mobile app."

"The screen sharing provided by the solution can be a challenge to a user. Screen sharing is an area that needs improvement in the solution."

Pricing and Cost Advice

"I believe a licensed user costs between 300 to 400 euros."

"Smartsheet has many licensing models. You need to add the package that best suits your requirements. The license is paid per user and it is monthly. The cost was approximately $7 per PC, $15 for professional, and $33 for the enterprise plan."

"This licensing is straightforward and they charge per user."

"If I'm not mistaken, it was pretty manageable. It was about 200 bucks a seed. The business really felt a strong need for it. So, it was viewed as a safer and more straightforward cost that we were willing to pay as compared to Domo, which took some convincing."

"I would assume there is a licensing fee. I don't think that it is free."

"There's a trial version and a free version. Each license costs a decent amount, $25 per month or something."

"For a normal license, like the one I had: I had my own Smartsheet because I wanted to play with it and I didn't want to mess with what I was doing in Verizon, so I paid $200 monthly, and it gave me all the same functionalities, so I could do whatever I wanted for $200. The problem is if you have anyone else working on it or deploying on it, it's $200 a month for every single person who's deployed on it, that's working on it as an owner or an administrator, so owners and administrators are the only ones who can change, edit, and add data to worksheets and columns. Depending on the size of your organization, Smartsheet can be costly. As for implementing its Control Center, Smartsheet forces you to have three people come in: it's a minimum of three people from Smartsheet for three months who will provide you the solutions for the Control Center side, and that's $150 an hour, so it can become very expensive. For my company, not having the Control Center would save on the setup fees and then the $20,000 a year, because the Control Center of Smartsheet is a yearly subscription of $20,000."

"Smartsheet can be low-priced, with personal subscriptions around eight dollars a month, but I imagine it gets pricier for enterprise systems. Microsoft Project can be more expensive."

More Smartsheet pricing and cost advice

"My company makes annual payments towards the licensing costs of the solution."

"We negotiate on pricing since we are a long-term user."

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Top Industries

By visitors reading reviews

Manufacturing Company

12%

Government

Financial Services Firm

University

Comms Service Provider

13%

Construction Company

11%

Outsourcing Company

Wholesaler/Distributor

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	19
Midsize Enterprise	2
Large Enterprise	22

No data available

Questions from the Community

Has anyone moved from Microsoft Project to Smartsheet? How has your experience been with Smartsheet?

Hi @Eire Zimmermann, I helped an organization evaluate both MS-Project and Smartsheet when they were conducting their PM tool RFP. The short of it is this, MS Project is not caught up with the mo...

See all answers

What is your experience regarding pricing and costs for Smartsheet?

Licensing might be cheaper per user. I rate it as seven or eight due to its demanding nature. For personal use, I have a monthly subscription, while the company uses an annual basis.

See all answers

What needs improvement with Smartsheet?

Currently, I feel that Smartsheet fulfills all my needs. However, I need to investigate more about the product to identify specific areas for improvement.

See all answers

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Compared 5% of the time

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Compared 4% of the time

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Compared 13% of the time

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Compared 8% of the time

SysAid vs Teamwork

Compared 7% of the time

Broadcom Clarity vs Teamwork

Compared 6% of the time

Planview ProjectPlace vs Teamwork

Compared 5% of the time

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Product Reports

Buyer's Guide

Smartsheet

April 2026

Download Smartsheet product report

Buyer's Guide

Project Management Software

April 2026

Download Teamwork product report

Overview

Smartsheet offers a comprehensive platform for project management, featuring real-time sharing, cloud accessibility, and a user-friendly interface, which enhance workflow efficiency and project tracking capabilities.

Smartsheet stands out in the realm of project management by integrating robust tools like Gantt chart creation and seamless compatibility with products like Jira and Microsoft Teams. Its dashboards, intuitive design, and flexible customization options support efficient collaboration and centralized management. Enhancements such as real-time change visibility without refreshing, advanced automation capabilities, and improved integration with APIs address user needs. Sectors spanning from strategic initiatives to operational tasks benefit from this customizable, cloud-based platform.

What are the key features of Smartsheet?

Real-Time Sharing: Facilitates immediate collaboration across teams.
Cloud Accessibility: Work from anywhere with cloud-based tools.
User-Friendliness: Simplified project management through an intuitive interface.
Gantt Chart Creation: Offers dynamic timelines for project tracking.
Integrations: Seamless connectivity with Jira, Microsoft Teams, and more.

What benefits or ROI does Smartsheet provide?

Enhanced Efficiency: Streamline workflows for quicker project completion.
Improved Collaboration: Centralized tools support teamwork and communication.
Project Tracking: Real-time updates keep projects on schedule.
Customizable Solutions: Adaptable to meet diverse management needs.

In specific industries, Smartsheet is leveraged for creating project plans, managing tasks, and compiling statistics. Teams use dashboards for data visualization to monitor multiple projects efficiently. The platform supports resource management, approvals, and collaboration, integrating features like automation and data export for comprehensive project oversight.

Smartsheet

Teamwork is a project management platform designed for teams looking for efficiency in planning, tracking, and delivering projects with ease.

Teamwork offers robust tools to streamline project management processes by facilitating collaboration and communication among team members. It integrates task management, project planning, and time tracking into a single platform, enabling users to execute projects smoothly. The intuitive design and flexibility make it adaptable for various team sizes and industries, ensuring that all team members can contribute effectively toward shared goals.

What are the most important features of Teamwork?

Task Management: Assign tasks, set deadlines, and track progress efficiently.
Time Tracking: Monitor time spent on tasks to optimize resource allocation.
Milestone Tracking: Manage and assess critical deadlines to ensure project deadlines are met.
Collaboration Tools: Engage teams with seamless communication through file sharing and comments.
Reporting and Analytics: Generate reports to gain insights and improve project outcomes.

What benefits or ROI should users look for in reviews?

Improved Workflow: Streamlined processes lead to enhanced efficiency and productivity.
Enhanced Team Collaboration: Increased engagement and collaboration from centralized communication.
Scalability: Adaptability to team growth and evolving project demands.
Cost Savings: Better resource management and reduced time wastage contribute to financial efficiency.

Teamwork is extensively implemented in industries like marketing, where creative teams appreciate its task management features for campaign tracking. In the technology sector, companies utilize Teamwork for development projects, benefitting from its collaboration tools. Consultancies leverage reporting and analytics for client engagement and strategy building.

Teamwork

Sample Customers

Sony Music, ESPN, Hilton, Unisource, Colliers, Extreme Networks, Groupon, Netflix

PayPal, eBay, Disney, Forbes, Microsoft studios, Spotify Vevo, Lenovo, HP, Honda

Buyer's Guide

Smartsheet vs. Teamwork

April 2026

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