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Microsoft Project Server Reviews

Vendor: Microsoft
4.0 out of 5
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What is Microsoft Project Server?

Microsoft Project Server facilitates project portfolio management and everyday collaboration, enhancing decision-making processes. Its integration with SharePoint offers a flexible solution for enterprise project management, catering to complex project needs seamlessly.

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Microsoft Project Server is the #5 ranked solution in top Project Portfolio Management solutions. PeerSpot users give Microsoft Project Server an average rating of 8.0 out of 10. Microsoft Project Server is most commonly compared to ServiceNow Strategic Portfolio Management: Microsoft Project Server vs ServiceNow Strategic Portfolio Management. Microsoft Project Server is popular among the large enterprise segment, accounting for 56% of users researching this solution on PeerSpot. The top industry researching this solution are professionals from a computer software company, accounting for 15% of all views.
Buyer's Guide
Microsoft Project Server
August 2025
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Microsoft Project Server mindshare

As of August 2025, the mindshare of Microsoft Project Server in the Project Portfolio Management category stands at 5.9%, down from 8.9% compared to the previous year, according to calculations based on PeerSpot user engagement data.
Project Portfolio Management Market Share Distribution
ProductMarket Share (%)
Microsoft Project Server5.9%
ServiceNow Strategic Portfolio Management11.2%
Planisware10.2%
Other72.7%
Project Portfolio Management

PeerResearch reports based on Microsoft Project Server reviews

TypeTitleDate
CategoryProject Portfolio ManagementAug 29, 2025Download
ProductReviews, tips, and advice from real usersAug 29, 2025Download
ComparisonMicrosoft Project Server vs PlaniswareAug 29, 2025Download
ComparisonMicrosoft Project Server vs ServiceNow Strategic Portfolio ManagementAug 29, 2025Download
ComparisonMicrosoft Project Server vs SmartsheetAug 29, 2025Download
Suggested products
TitleRatingMindshareRecommending
ServiceNow Strategic Portfolio Management4.011.2%97%35 interviewsAdd to research
Broadcom Clarity4.09.8%91%143 interviewsAdd to research
 
 
Key learnings from peers

Valuable Features

Key features of Microsoft Project Server include comprehensive resource management, robust scheduling tools, dynamic dashboards, and effective collaboration capabilities. Users appreciate the integration with SharePoint and Microsoft Office applications, allowing seamless data management. The tool provides detailed project tracking, powerful reporting, and customizable attributes. It is user-friendly and scalable, with strong support for project and portfolio management, and allows users to maintain effective project control through timelines, Gantt charts, and resource allocation features.
  • "Microsoft Project Server is quite a powerful tool and offers a good way of seeing dependencies and interactions, along with baselines."
  • "I would recommend Microsoft Project Server to other organizations and would rate the solution ten out of ten."
  • "Using Power BI and SQL Server, I can extract a lot more data."

Room for Improvement

Microsoft Project Server requires enhancements in user-friendliness, pricing, and integration with other platforms. Users find complexity in setup and navigation, while reporting capabilities need more customization. Collaboration features, particularly for remote access and agile methodologies, are inadequate. Performance and stability in large-scale deployments fall short. Better resource management algorithms, flexible licensing, and improved UI are needed. Integration with tools like Jira, Planner, and Teams would be beneficial, and multi-language support is lacking.
  • "Microsoft Project Server is limited and falls short in using agile methodologies, which is the most important issue to improve."
  • "The main drawback of Microsoft Project Server is that it is offline. Having it online would offer better access to other managers."
  • "Microsoft doesn't always have all the answers, and they rely more on communities. Their support tends to decline when not supporting cloud solutions, and there is often an attempt to upsell alternate products rather than solve problems."

ROI

Organizations reported varied durations for ROI realization from Microsoft Project Server, stating 1-3 years depending on pre-existing processes. Positive ROI was common, often attributed to time savings, enhanced visibility, real-time reporting, and risk mitigation. Some governmental users assess ROI in terms of efficiency and objective achievement rather than financial metrics. They found it challenging to evaluate ROI due to Microsoft's market dominance, though generally perceived the returns as favorable.

Pricing

Microsoft Project Server licensing varies with on-premise or online versions and additional SQL or Windows Server costs. Enterprise buyers find prices moderate to high, particularly for large deployments. While cheaper than some competitors like Clarity, it remains pricier than others like Planview. Annual licensing and subscriptions can range from a few hundred to several thousand dollars per user, depending on the feature set. For large enterprises, costs might reach $120,000 to $150,000 annually.
  • "We have an enterprise agreement with Microsoft, and our licensing is based on the agreement."
  • "The product is expensive."
  • "A standard license is cheaper, but if you want more features, then there is a premium license or professional license."

Popular Use Cases

Organizations primarily utilize Microsoft Project Server for project and portfolio management, tracking timelines, milestones, and resources. It enables efficient scheduling, reporting, and data management for hardware, software, and infrastructure projects. Users manage project lifecycles, from planning and implementation to cost and resource allocation. The server facilitates collaboration through online and mobile access, allowing teams to track project status, manage dependencies, and oversee enterprise-level projects for extensive client needs.

Service and Support

Microsoft Project Server customer service and support garner mixed impressions. Technical support is frequently rated good, with some users praising quick problem resolution. Others experience slow responses and repetitive questioning. Customer service quality varies, depending on the plan, with some support perceived as inadequate. Online resources and documentation are available but not always helpful. Many users rely on external resources and partners due to limited support knowledge and service gaps.

Deployment

People find Microsoft Project Server's initial setup varies in complexity. Some describe it as straightforward, especially when familiar with SharePoint, while others find it complex, requiring technical knowledge. Deployment times differ greatly, from quick installations to several months, influenced by familiarity with the system. Initial integration with SharePoint may pose challenges. Customizations and understanding specific use cases enhance ease, although maintaining the system can be simple if knowledgeable personnel are involved.

Scalability

Microsoft Project Server is generally scalable, though experiences vary. Some find it handles large projects and users effectively, while others note limitations, particularly with older versions. The shift to cloud-based solutions suggests improved scalability, though there are performance concerns under high traffic. Cost considerations are a factor for some companies. It is widely used across organizations, with diverse user needs, indicating its capacity to support varying operational scales, albeit with occasional infrastructure dependencies.

Stability

Users report Microsoft Project Server to be stable and reliable, with many not facing significant issues. There are mentions of occasional bugs, especially when scaling, but generally, performance is satisfactory. Some users experience delays, particularly with Nintex integrations. While configurations can impact its stability, upgrading has shown improvements. Internet speed affects performance, and proper cloud providers enhance stability. Despite a few concerns, many rate its stability positively, averaging eight out of ten.
These insights are based on the in-depth reviews provided by peers to help you make a better buying decision.
Download our Microsoft Project Server Buyer's Guide for additional reliable information.

Review data by company size

By reviewers
Company SizeCount
Small Business20
Midsize Enterprise9
Large Enterprise28
By reviewers
By visitors reading reviews
Company SizeCount
Small Business76
Midsize Enterprise33
Large Enterprise138
By visitors reading reviews

Top industries

By visitors reading reviews
Computer Software Company
15%
Manufacturing Company
13%
Government
9%
Energy/Utilities Company
6%
Performing Arts
5%
Educational Organization
5%
Construction Company
4%
Transportation Company
4%
Healthcare Company
4%
Wholesaler/Distributor
3%
Insurance Company
3%
Retailer
2%
Comms Service Provider
2%
Financial Services Firm
2%
Media Company
2%
Aerospace/Defense Firm
2%
Non Profit
2%
University
2%
Outsourcing Company
2%
Hospitality Company
2%
Engineering Company
1%
Consumer Goods Company
1%
Recreational Facilities/Services Company
1%
Leisure / Travel Company
1%
Legal Firm
1%
Renewables & Environment Company
1%
Logistics Company
1%
Pharma/Biotech Company
1%

Compare Microsoft Project Server with alternative products

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Learn more about Microsoft Project Server

Microsoft Project Server empowers project teams and managers with enhanced communication and comprehensive project visibility. It supports dynamic resource allocation, financial tracking, and risk assessment. A cloud-ready platform, it simplifies deployment and scalability, suitable for diverse project environments and needs robust integration with leading productivity tools and services.

What are the key features of Microsoft Project Server?
  • Resource Management: Allocate and track resources efficiently to optimize productivity.
  • Portfolio Analysis: Assess and prioritize projects based on strategic alignment and constraints.
  • Time Reporting: Streamline time tracking and reporting for accurate project insights.
  • Integration with Office: Seamlessly connects with Microsoft Office applications for enhanced productivity.
  • Security and Compliance: Ensures data security with customizable permissions and compliance standards.
What benefits can users expect from Microsoft Project Server?
  • Enhanced Collaboration: Facilitates communication and collaboration among project teams.
  • Improved Decision Making: Offers comprehensive data analytics for strategic planning.
  • Efficiency Gains: Streamlines project management workflows for increased productivity.
  • Cost Management: Enables effective budget tracking and financial control.

Industries such as construction, IT services, and pharmaceuticals leverage Microsoft Project Server for managing large-scale projects with precision. Its adaptability to different industry standards ensures specific project requirements are met while maintaining operational control and regulatory compliance.

Microsoft Project Server was previously known as MS Project Server.

Microsoft Project Server customers

Magnachip, Gwinnett County Schools, CLEAResult, Medbit Oy, Intelbras S.A., ETS, CORE Construction, Keller Foundations

Related questions

  • 5
How effective is Project Server at providing metrics for resource analysis across projects?
  • 115
What project management/portfolio management program would you recommend?
  • 15
Any experience with Strategic Project Portfolio Management Solutions?
  • 65
What are the tools you recommend to support teleworking?
  • 9
When evaluating Project Portfolio Management, what aspect do you think is the most important to look for?
  • 5
How effective is Project Server at providing metrics for resource analysis across projects?
  • 5
CA Clarity PPM - does it support my requirements?
  • 86
Why is Project Portfolio Management important for companies?

Product Categories

Product Categories
Project Portfolio Management

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Microsoft Project Server Reviews Summary
Author infoRatingReview Summary
Project Manager at Digital Research Alliance of Canada4.0I use Microsoft Project for planning projects across various initiatives, appreciating its dependency management and Gantt charts. However, collaboration on the desktop version and exporting data need improvement. Its ROI is significant due to time savings and visibility.
Managing Director at Knights Innovation Support Centre5.0I haven't needed Microsoft Project Server for years, but a client considering SharePoint solutions might require it. Its integration with SQL Server and Power BI is valuable, though its pricing and cloud push are concerning, with user education needing improvement.
Independent Business Consultant at Freelance4.5I've been using Microsoft Project Server for developing and sharing project plans. Its customization and sharing features are valuable, but the desktop version lacks collaboration and customizable reporting. Exporting to Excel doesn't accurately reflect the project plan format.
Project Manager at Marvell Technology Group4.0We primarily use Microsoft Project Server for project management to manage timelines and feature completion. It's powerful in showing dependencies and resource management, but its offline nature limits access. I previously used Trello during my MBA.
Owner at CPSTECH3.5I've used Microsoft Project Server for over 25 years and find its collaborative scheduling and Gantt chart features valuable, though it lacks agile tools like Kanban and Scrum, making alternatives like Trello and Jira more practical for my team.
Program Director at Tata Consultancy4.0My clients find Microsoft Project Server exceptionally helpful, especially for program managers. Its resource allocation and portfolio management tools are valuable, though improvements are needed in tool integration, collaboration support, and bug fixes for a comprehensive solution.
Lead Analyst at Michelin4.5We use Microsoft Project Server for project management tasks, including timesheet submission and resource management. Resource allocation is the most valuable feature. However, it could benefit from additional training resources for new users.
Deputy Director, Research at NACA4.0We require checklist customization and integration into mobile devices for clinical and management functions. While reliable and compatible, improvements are needed, including better user-friendliness, simplified interface, and support pricing. ROI is assessed by value in achieving objectives.