Google Workspace vs Microsoft Office SharePoint Server comparison

Google Workspace vs. Microsoft Office SharePoint Server

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Google Workspace

Ranking in Content Collaboration Platforms

2nd

Average Rating

8.2

Reviews Sentiment

6.6

Number of Reviews

106

Ranking in other categories

Email Applications (1st), Wireless Email (1st), Cloud Storage (4th)

Microsoft Office SharePoint...

Ranking in Content Collaboration Platforms

5th

Average Rating

7.8

Reviews Sentiment

4.3

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of June 2026, in the Content Collaboration Platforms category, the mindshare of Google Workspace is 7.9%, down from 8.3% compared to the previous year. The mindshare of Microsoft Office SharePoint Server is 3.3%, down from 7.1% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Mindshare Distribution
Product	Mindshare (%)
Google Workspace	7.9%
Microsoft Office SharePoint Server	3.3%
Other	88.8%

Content Collaboration Platforms

Featured Reviews

AnnaRomagnuolo

Assosiate Professor at Palazzo del Mediterraneo

Collaborative work with students has improved but storage limitations and support issues remain

We have Google Workspace, and we use it primarily for Drive to collect items. We categorize folders with topics and material either for students or for research. We use Google Doc to share documents, especially when we assign homework to be corrected for peer correction or classroom correction. With Teams and Microsoft, we use it for collective calls and exam supervision because we use video surveillance through camera with Teams. We use Teams for meetings and to share material with students. The ability to share documents with students and assign them things and correct them in real time has been beneficial. You can verify what they write, and they can contribute and cooperate to create a collective document, which is something that our society nowadays requires. The ability to cooperate, especially those who work with languages and those who work with writing, need to learn how to cooperate. There is co-editing and co-writing, all these sorts of things. I love the fact that I can easily have access to folders that I can categorize and where I can upload research material and teaching material.

Read full review

Daniel Giacomelli

Security and Compliance at a outsourcing company with 1,001-5,000 employees

Has transformed how I manage documents through metadata and automation while enabling structured collaboration

Microsoft should restore some functionalities from older versions of Microsoft Office SharePoint Server 2003 and 2010. Specifically, bringing back something similar to SharePoint Designer would be beneficial. SharePoint Designer was both advantageous and challenging - developers found it limiting and preferred Visual Studio, while non-developers struggled to use it effectively. A new tool for configuring webpage design and development for content pages would be valuable. The current system is too basic. While integration of filtered lists and libraries is possible, it requires knowledge of Python or jQuery. A WYSIWYG editor would be preferable to requiring programming knowledge or Visual Studio.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"G Suite has saved the company a lot of time."

"I think it is a great subscription for me. I think it is important, especially when making an internal email subscription. For example, I can easily create my colleague's email address, and we can use it. I benefited from G Suite. I am using the G Suite Drive, which provides 30GB of storage, and it is helping for me. I think it's better for me."

"The most valuable part of G Suite is the integration among all of the components."

"Google Workspace enhances my productivity within my organization."

"The most valuable features are the speed at which G Suite Enterprise works, the much faster archiving features compared to other solutions on the market, and the ability to easily and securely share Google Maps within my department, organization, or user groups."

"G Suite Enterprise provides many features, such as business increased search visibility, email address, and domain. It's a large whole ecosystem that is the major benefit. You can manage your whole team and have many tools. Over seven years, the solution has gone through some drastic upgrades and improvements which are done automatically, I do not have to manual upgrade."

"From a security point of view, Google will alert you if anything strange is happening. They will flag it for you so you are aware."

"G Suite Enterprise is a good option for startups; it's low in cost as compared to Office 365, there is no difference, and it's a stable product."

More Google Workspace pros

"The most valuable feature is the "Alert Me", which provides the ability to set an alert when content is either added or changed and that the alerts can be either real-time or aggregated for the day or the week."

"The integration with security tools in Microsoft Office SharePoint Server is one of the significant pluses since it alerts the IT team if anyone tries to redirect an email, which is illegal for us."

"I think SharePoint is a good tool, especially if you are in the Microsoft ecosystem — as in being an Office 365 user — then SharePoint is definitely something you should look at as a solution for collaboration and file sharing."

"Microsoft Office SharePoint Server is a scalable solution because our applications are not staying in one place, year on year we are increasing users, so definitely it can scale with what we need."

"It's a very robust product."

"The most valuable features for us are their document management list and hybrid forms. and We also use third party ad-dons to achieve workflows and other recent apps."

"Enhanced user access management features fully integrated with Active Directory allowed us to gain the trust of the users and they use SharePoint to store and share all company digital content created by them."

"There is a lot more flexibility in the cloud, especially for mobile development."

More Microsoft Office SharePoint Server pros

Cons

"The support could improve for Google platforms; for example, when the Google Cloud identity service does not log a user in, the technical documents and the support pass the blame onto the laptop manufacturer and avoid responsibility for the integration."

"I think Meet is not as well-positioned as Zoom."

"Integration with Microsoft Outlook could be improved. The new integration was implemented last September, and we are facing some issues with OAuth 2.0 authentication."

"Google could integrate Gemini AI with Google Workspace to enhance user experience."

"Improvements to G Suite would be the ability to collaborate more easily and better quality video compression in Google Meet."

"We would like to use something within Google Workspace for project management, but we didn't find it there."

"The downloading options need improvement, particularly in converting and viewing data formats like PST and inbox formats easily."

"We use Zoom most of the time for official meetings, and we use Google Meet only for internal meetings. I would like to get an improvised Google Meet. It would be good if they can make Google Meet more clear in communication and more scalable like Zoom."

More Google Workspace cons

"Probably because I may not have extensively used the advanced search, the search option can sometimes get a little difficult to find out what exactly you're looking for."

"The UIs are really clunky and Microsoft needs to fix that."

"The workflow is very rudimentary."

"Searching information internally in Microsoft Office SharePoint Server could be better because when we get a lot of information, it is difficult to find."

"The document management features of Microsoft Office SharePoint Server are not very good compared to OneDrive."

"Workflows could be simplified."

"The solution needs to enable better sharing capabilities between users and external users. Several users also have problems with linking their emails to their Microsoft account."

"Making it more intuitive could help teams adopt it faster and use it more effectively by being more user-friendly."

More Microsoft Office SharePoint Server cons

Pricing and Cost Advice

"The pricing of Google Workspace, so far, has been reasonable."

"The price of G Suite Enterprise is reasonable compared to HotSpot. I'm not going to say G Suite Enterprise is affordable. It's valuable, you find value in paying your gas bill or your electricity bill, because of what it allows you to do."

"The pricing is comparable, it's pretty decent."

"It's about $8.30 up a user per month."

"The pricing is a bit on the higher side than normal. For a basic Google account it costs $100, but Enterprise is %150."

"It's low in cost as compared to Office 365. There is an annual licensing cost."

"The overall cost is very reasonable when considering all of the security features that you are receiving. It is a bit more expensive than our local host and/or other hosting companies that are available on the market, but it is worth it."

"The price of Google Workspace is reasonable. I pay less than 100 a month."

More Google Workspace pricing and cost advice

"Pricing plans may be flexible depending on volume usage and your corporate relationship with Microsoft."

"It can be expensive for on-premises deployments, especially when you have to support SQL Server as your backend database. That's where the cost comes into play. SQL Server has its own licensing, which Microsoft keeps on changing. Therefore, it can become costly. In the earlier versions of SharePoint, version 2007 or 2010, they had an express version where the SQL Server licensing was free. It wasn't like a full-blown SharePoint. It was only a slimmed-down version. It used to be whatever your hardware costs. You would install the free software and work with it, but you were very limited in what you could do in SharePoint. If you wanted the SharePoint Enterprise Server with all the bells and whistles, then you had to pay more to get the SQL Server license based on the number of users or servers. The subscription model is different for cloud deployments. Licensing is per user and per month. The cost also depends on the storage required. If you have a lot of sites or documents, then you need to expand it based on your needs."

"One of the reasons why we don't recommend the cloud version of SharePoint is the cost. With the on premise version, you pay for the license once. For the cloud version, there is a recurring fee. It is very expensive. They expect everyone to pay $20 or $30 per user per month."

"There are some aggressive discounts offered by Microsoft for organizations that are not for profit, which we are, and it makes it quite attractive to consider."

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Top Industries

By visitors reading reviews

Manufacturing Company

10%

Comms Service Provider

Financial Services Firm

Computer Software Company

Construction Company

13%

Financial Services Firm

10%

Comms Service Provider

Computer Software Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	63
Midsize Enterprise	15
Large Enterprise	29

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	13
Large Enterprise	17

Questions from the Community

What is your experience regarding pricing and costs for Google Workspace?

The company made the decision to migrate, so I'm not sure why specifically. The company is moving the data and the Microsoft subscription is no longer continued, so I have the choice to use Google ...

What needs improvement with Google Workspace?

Before I was in a Microsoft environment, which had its own software that was not website-based. When I moved to Google Workspace, it was not seamless because I have to access it through a web view ...

What is your primary use case for Google Workspace?

I have been using Google Workspace for file organizing, including Google Drive, Spreadsheet, Gmail, and Google Form, with most of my usage being in Spreadsheet. I do use Google Groups, which combin...

What is your experience regarding pricing and costs for Microsoft Office SharePoint Server?

I am not aware of the pricing, so I cannot say if the solution is expensive or quite affordable.

What needs improvement with Microsoft Office SharePoint Server?

My expectation when I start using a Microsoft product is that it would be easy to incorporate diagrams and such from other Microsoft Office products. Incorporating a diagram I've embedded in a slid...

What is your primary use case for Microsoft Office SharePoint Server?

I produce content about the work I'm doing inside the company, making information about IT architecture, work processes within IT architecture, and security reviews of applications or infrastructur...

Amazon WorkMail vs Google Workspace

Comparisons

Compared 19% of the time

Office 365 vs Google Workspace

Compared 15% of the time

Microsoft Exchange Online vs Google Workspace

Compared 10% of the time

Microsoft Exchange vs Google Workspace

Compared 3% of the time

Dropbox Business - Enterprise vs Google Workspace

Compared 3% of the time

More Google Workspace Competitors

Amazon WorkDocs vs Microsoft Office SharePoint Server

Compared 14% of the time

Hitachi Content Platform Anywhere vs Microsoft Office SharePoint Server

Compared 9% of the time

Office 365 vs Microsoft Office SharePoint Server

Compared 9% of the time

Oracle Beehive vs Microsoft Office SharePoint Server

Compared 8% of the time

LucidLink vs Microsoft Office SharePoint Server

Compared 6% of the time

More Microsoft Office SharePoint Server Competitors

Product Reports

Google Workspace

Download Google Workspace product report

Microsoft Office SharePoint Server

Download Microsoft Office SharePoint Server product report

Microsoft Office SharePoint Server report

Also Known As

G-Suite Enterprise, G-Suite, Google Apps for Business, G Suite Basic, G Suite Business, G-Suite Basic, G-Suite Business, Google Vault

Office SharePoint Server, MS Office SharePoint Server

Overview

Google Workspace offers ease of use, integration, collaboration, and security, making it suitable for diverse teams and educational institutions. It supports email, document sharing, video meetings, and communication, ensuring productivity across devices.

Google Workspace enhances business operations through efficient email management, seamless integration, and robust cloud stability. With reliable tools like Gmail, Google Drive, and Google Meet, organizations benefit from streamlined communications and document handling. Features like Calendar and MultiPass Fido Security keys boost security and productivity, while API compatibility and real-time collaboration allow for flexible team workflows. Despite its strengths, users suggest better Outlook integration, more advanced Google Meet features, enhanced Google Sheets functionality, and improved storage and sync capabilities. Concerns about cost, support, and Microsoft Office format compatibility exist, with calls for enhanced controls, contact sharing, and spam filtering.

What are the standout features?

Gmail: Efficient email management for streamlined communication.
Google Drive: Document sharing and cloud storage for easy accessibility.
Google Meet: Video capabilities that enhance virtual meetings.
Google Chat: Potential for effective team communication.
Security: Robust measures like MultiPass Fido Security keys ensure data protection.
API Compatibility: Allows for flexible integration with external tools.

What benefits do users find valuable?

Ease of Use: Intuitive interface supports quick adoption.
Real-Time Collaboration: Enables efficient teamwork anytime, anywhere.
Scalability: Efficiently grows with business needs.
Accessibility: Consistent experience across various devices for remote work.
Seamless Integration: Works smoothly with other business tools.

Google Workspace is widely adopted in businesses for efficient email communication, document creation, and cloud storage. It's popular for integrating with other business tools and handling enterprise data management. Many rely on its comprehensive communication tools and secure, device-spanning functionality.

Google

Microsoft Office SharePoint Server enhances collaboration, document management, and version control while integrating seamlessly with Office apps, Teams, and OneDrive for efficient communication and content sharing.

Offering automation, workflow management, and effective metadata usage, Microsoft Office SharePoint Server improves operational efficiency. It's user-friendly with low-code and no-code capabilities, ensuring accessibility for organizations. Robust security measures and access control with Active Directory integration provide secure data handling, while real-time editing allows multiple users to collaborate productively. Its search functionality streamlines information retrieval, although enhancing this feature could further improve usability. Addressing the need for a more intuitive interface, distinct integration between Team and SharePoint sites, workflow simplification, as well as improved performance with large data handling, would add to its practicality. Better third-party application integration, enhanced document sharing, and increased licensing flexibility are areas for potential development.

What are the key features?

Collaboration: Enables seamless team collaboration with integrated Office apps and Teams.
Document Management: Advanced version control and document sharing capabilities.
Automation: Streamlines processes with workflow management and metadata usage.
Security: Robust access control with Active Directory integration.
Real-Time Editing: Allows multiple users to edit documents simultaneously.
Search Functionality: Assists in swift information retrieval.

What benefits or ROI should users consider?

Improved Productivity: Real-time editing and seamless integration enhance work efficiency.
Security Assurance: Strong access control supports safe data management.
User Accessibility: Low-code and no-code features increase ease of use.
Operational Efficiency: Automates workflows and optimizes document handling.

Microsoft Office SharePoint Server is utilized in industries such as healthcare, finance, and manufacturing for document sharing, collaboration, and internal communications. It supports project management, custom application development, and acts as an enterprise content management system. Organizations leverage its integration with Microsoft Teams for coordination and use it as a corporate portal. It facilitates data management, serves as a document library, and supports workflows with advanced capabilities like integration with Power Apps and Power BI for enhanced data visualization and interaction.

Microsoft

Sample Customers

There are over five million businesses that use Google Apps for Business worldwide. Some key customers include The Roche Group, National Geographic, American Red Cross, City of Los Angeles, Flight Centre, and Konica Minolta.

Del Monte Foods, Unicredit Leasing, Dudley Metropolitan Borough Council, Nokia Czech Republic, Perkins Eastman, JLL, ICA, óxito Software, Dorset Software, PKP Cargo, Arcapita Bank B.S.C., AVE CZ, Chesapeake Energy

Google Workspace vs. Microsoft Office SharePoint Server