Google Workspace vs Microsoft Office SharePoint Server comparison

Google Workspace vs. Microsoft Office SharePoint Server

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Google Workspace

Ranking in Content Collaboration Platforms

2nd

Average Rating

8.2

Reviews Sentiment

6.6

Number of Reviews

106

Ranking in other categories

Email Applications (1st), Wireless Email (1st), Cloud Storage (7th)

Microsoft Office SharePoint...

Ranking in Content Collaboration Platforms

5th

Average Rating

7.8

Reviews Sentiment

4.3

Number of Reviews

Ranking in other categories

No ranking in other categories

Mindshare comparison

As of May 2026, in the Content Collaboration Platforms category, the mindshare of Google Workspace is 8.1%, up from 7.7% compared to the previous year. The mindshare of Microsoft Office SharePoint Server is 3.3%, down from 7.9% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Content Collaboration Platforms Mindshare Distribution
Product	Mindshare (%)
Google Workspace	8.1%
Microsoft Office SharePoint Server	3.3%
Other	88.6%

Content Collaboration Platforms

Featured Reviews

AnnaRomagnuolo

Assosiate Professor at Palazzo del Mediterraneo

Collaborative work with students has improved but storage limitations and support issues remain

We have Google Workspace, and we use it primarily for Drive to collect items. We categorize folders with topics and material either for students or for research. We use Google Doc to share documents, especially when we assign homework to be corrected for peer correction or classroom correction. With Teams and Microsoft, we use it for collective calls and exam supervision because we use video surveillance through camera with Teams. We use Teams for meetings and to share material with students. The ability to share documents with students and assign them things and correct them in real time has been beneficial. You can verify what they write, and they can contribute and cooperate to create a collective document, which is something that our society nowadays requires. The ability to cooperate, especially those who work with languages and those who work with writing, need to learn how to cooperate. There is co-editing and co-writing, all these sorts of things. I love the fact that I can easily have access to folders that I can categorize and where I can upload research material and teaching material.

Read full review

Daniel Giacomelli

Security and Compliance at a outsourcing company with 1,001-5,000 employees

Has transformed how I manage documents through metadata and automation while enabling structured collaboration

Microsoft should restore some functionalities from older versions of Microsoft Office SharePoint Server 2003 and 2010. Specifically, bringing back something similar to SharePoint Designer would be beneficial. SharePoint Designer was both advantageous and challenging - developers found it limiting and preferred Visual Studio, while non-developers struggled to use it effectively. A new tool for configuring webpage design and development for content pages would be valuable. The current system is too basic. While integration of filtered lists and libraries is possible, it requires knowledge of Python or jQuery. A WYSIWYG editor would be preferable to requiring programming knowledge or Visual Studio.

Read full review

Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The tool helps me keep a backup of old emails. Like everyone else, I love the Google search engine for searching emails on webmail. The Google Workspace connector for Outlook works well, so I have no issues with that."

"Users can work anywhere with an internet connection."

"G Suite Enterprise is user-friendly, and the technical toolkits and other information are on the website. Additionally, the technical documents are comprehensive."

"The Hangouts feature is the most valuable aspect of the solution for us."

"The real-time editing feature is valuable."

"Valuable features of the solution are that it's simple and effective."

"We have not had any limitations with G Suite."

"Only a few competitors can do precisely what Google Workspace does in terms of email management and calendar management through its Gmail and Google Calendar apps. It's a very seamless platform."

More Google Workspace pros

"The most valuable aspect of the solution is the fact that it doesn't require coding. You just need to configure it. You don't need to code before getting something running. It makes it very fast."

"If you choose the cloud, the most valuable aspect of the solution is the fact that it doesn't require coding."

"The ability to work through a web browser without requiring installation on devices is particularly beneficial."

"This solution has provided us with a collaborative workspace to allow everyone to work together and be on the same page."

"The solution is scalable. You can do both horizontal and vertical scaling."

"The most valuable feature of the product is that it's robust and you can access many features from Microsoft, such as Exchange, through SharePoint."

"The most valuable feature is that it is very usable. I can navigate it, I can have a media call, I can have a call with my project team, so we can chat with every team kind of like WhatsApp. Any time there are projects or other things, we can chat in a secure way. It's automation-specific secure."

"The most valuable features for us are their document management list and hybrid forms. and We also use third party ad-dons to achieve workflows and other recent apps."

More Microsoft Office SharePoint Server pros

Cons

"The support could improve for Google platforms; for example, when the Google Cloud identity service does not log a user in, the technical documents and the support pass the blame onto the laptop manufacturer and avoid responsibility for the integration."

"The solution is not user-friendly and it doesn't integrate that well with Microsoft Office, which is one of the bigger business apps on the market, compared to Google Sheets and applications of that sort."

"We use Zoom most of the time for official meetings, and we use Google Meet only for internal meetings. I would like to get an improvised Google Meet. It would be good if they can make Google Meet more clear in communication and more scalable like Zoom."

"Google Workspace has limitations as a document or file management system. Without a workspace account, manual actions are required to perform tasks such as managing groups of people. Additionally, managing permissions individually is a time-consuming and inefficient process. It's difficult to articulate, but the process is not very streamlined."

"I think Meet is not as well-positioned as Zoom."

"I talked with G Suite recently because my G Suite has a temporary block. I communicated with the G Suite representative or Google representative, and he told me that I sent a lot of emails, so my email was temporarily blocked."

"Less customizations than there used to be."

"For Google Docs, if you upload a Word document up to Google Docs, it could mess up your formatting quite a bit."

More Google Workspace cons

"The solution is like a CRM, so the initial setup is complex. It takes a few days to deploy the solution and the length of time depends on how large the company's topology is and what the client's demands are."

"Making it more intuitive could help teams adopt it faster and use it more effectively by being more user-friendly."

"The areas around security, such as protection, need to be included."

"The solution needs to have more flexibility. The classic version had more flexibility, however, the modern version has many more limitations."

"Sharepoint doesn't integrate well with Oracle, and we use a lot of Oracle products at our company. Therefore, it makes more sense for us to go to Oracle instead of continuing to use Sharepoint."

"The solution needs to be more collaborative. I believe they are just coming up with the themes for this right now."

"Technical support could be improved. They are not fast enough, especially when we'll go deeper in the product itself. More complex issues make it very tough to find someone that can help you."

"Regarding the setup for Microsoft Office SharePoint Server, I have to rate it lower, maybe a seven out of 10, as it is a little bit more complex and not so easy to use in some use cases."

More Microsoft Office SharePoint Server cons

Pricing and Cost Advice

"The pricing is reasonable."

"Traffic management tools may be required for larger setups and should be included in any pricing calculations."

"There are several areas where a G Suite implementation can reduce costs: lower license fees than some competing products, reduced hardware, and IT support costs."

"Licensing costs are on a yearly basis."

"I give the pricing an eight out of ten, with ten being the most affordable."

"Careful consideration should be given to the different licensing options and provisions should be made for additional applications that may be required for your particular business."

"We receive value for the price that we pay."

"The main challenge regarding startups with identity services is you could be on a platform that works well but the services are expensive. For example, Microsoft Azure costs approximately $30 per user which is expensive. You end up choosing a different platform, such as G Suite Enterprise because it is priced reasonably and is less expensive than other solutions."

More Google Workspace pricing and cost advice

"One of the reasons why we don't recommend the cloud version of SharePoint is the cost. With the on premise version, you pay for the license once. For the cloud version, there is a recurring fee. It is very expensive. They expect everyone to pay $20 or $30 per user per month."

"There are some aggressive discounts offered by Microsoft for organizations that are not for profit, which we are, and it makes it quite attractive to consider."

"Pricing plans may be flexible depending on volume usage and your corporate relationship with Microsoft."

"It can be expensive for on-premises deployments, especially when you have to support SQL Server as your backend database. That's where the cost comes into play. SQL Server has its own licensing, which Microsoft keeps on changing. Therefore, it can become costly. In the earlier versions of SharePoint, version 2007 or 2010, they had an express version where the SQL Server licensing was free. It wasn't like a full-blown SharePoint. It was only a slimmed-down version. It used to be whatever your hardware costs. You would install the free software and work with it, but you were very limited in what you could do in SharePoint. If you wanted the SharePoint Enterprise Server with all the bells and whistles, then you had to pay more to get the SQL Server license based on the number of users or servers. The subscription model is different for cloud deployments. Licensing is per user and per month. The cost also depends on the storage required. If you have a lot of sites or documents, then you need to expand it based on your needs."

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Top Industries

By visitors reading reviews

Comms Service Provider

Educational Organization

Manufacturing Company

Computer Software Company

Comms Service Provider

Financial Services Firm

Marketing Services Firm

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	64
Midsize Enterprise	14
Large Enterprise	28

By reviewers
Company Size	Count
Small Business	13
Midsize Enterprise	13
Large Enterprise	17

Questions from the Community

What is your experience regarding pricing and costs for Google Workspace?

The company made the decision to migrate, so I'm not sure why specifically. The company is moving the data and the Microsoft subscription is no longer continued, so I have the choice to use Google ...

What needs improvement with Google Workspace?

Before I was in a Microsoft environment, which had its own software that was not website-based. When I moved to Google Workspace, it was not seamless because I have to access it through a web view ...

What is your primary use case for Google Workspace?

I have been using Google Workspace for file organizing, including Google Drive, Spreadsheet, Gmail, and Google Form, with most of my usage being in Spreadsheet. I do use Google Groups, which combin...

What is your experience regarding pricing and costs for Microsoft Office SharePoint Server?

I am not aware of the pricing, so I cannot say if the solution is expensive or quite affordable.

What needs improvement with Microsoft Office SharePoint Server?

My expectation when I start using a Microsoft product is that it would be easy to incorporate diagrams and such from other Microsoft Office products. Incorporating a diagram I've embedded in a slid...

What is your primary use case for Microsoft Office SharePoint Server?

I produce content about the work I'm doing inside the company, making information about IT architecture, work processes within IT architecture, and security reviews of applications or infrastructur...

Amazon WorkMail vs Google Workspace

Comparisons

Compared 18% of the time

Office 365 vs Google Workspace

Compared 17% of the time

Microsoft Exchange Online vs Google Workspace

Compared 8% of the time

ProtonMail vs Google Workspace

Compared 4% of the time

Microsoft Exchange vs Google Workspace

Compared 3% of the time

More Google Workspace Competitors

Amazon WorkDocs vs Microsoft Office SharePoint Server

Compared 12% of the time

Hitachi Content Platform Anywhere vs Microsoft Office SharePoint Server

Compared 11% of the time

Oracle Beehive vs Microsoft Office SharePoint Server

Compared 8% of the time

LucidLink vs Microsoft Office SharePoint Server

Compared 8% of the time

Office 365 vs Microsoft Office SharePoint Server

Compared 7% of the time

More Microsoft Office SharePoint Server Competitors

Product Reports

Google Workspace

Download Google Workspace product report

Microsoft Office SharePoint Server

Download Microsoft Office SharePoint Server product report

Microsoft Office SharePoint Server report

Also Known As

G-Suite Enterprise, G-Suite, Google Apps for Business, G Suite Basic, G Suite Business, G-Suite Basic, G-Suite Business, Google Vault

Office SharePoint Server, MS Office SharePoint Server

Overview

Google Workspace offers ease of use, integration, collaboration, and security, making it suitable for diverse teams and educational institutions. It supports email, document sharing, video meetings, and communication, ensuring productivity across devices.

Google Workspace enhances business operations through efficient email management, seamless integration, and robust cloud stability. With reliable tools like Gmail, Google Drive, and Google Meet, organizations benefit from streamlined communications and document handling. Features like Calendar and MultiPass Fido Security keys boost security and productivity, while API compatibility and real-time collaboration allow for flexible team workflows. Despite its strengths, users suggest better Outlook integration, more advanced Google Meet features, enhanced Google Sheets functionality, and improved storage and sync capabilities. Concerns about cost, support, and Microsoft Office format compatibility exist, with calls for enhanced controls, contact sharing, and spam filtering.

What are the standout features?

Gmail: Efficient email management for streamlined communication.
Google Drive: Document sharing and cloud storage for easy accessibility.
Google Meet: Video capabilities that enhance virtual meetings.
Google Chat: Potential for effective team communication.
Security: Robust measures like MultiPass Fido Security keys ensure data protection.
API Compatibility: Allows for flexible integration with external tools.

What benefits do users find valuable?

Ease of Use: Intuitive interface supports quick adoption.
Real-Time Collaboration: Enables efficient teamwork anytime, anywhere.
Scalability: Efficiently grows with business needs.
Accessibility: Consistent experience across various devices for remote work.
Seamless Integration: Works smoothly with other business tools.

Google Workspace is widely adopted in businesses for efficient email communication, document creation, and cloud storage. It's popular for integrating with other business tools and handling enterprise data management. Many rely on its comprehensive communication tools and secure, device-spanning functionality.

Google

Microsoft Office SharePoint Server enhances collaboration, document management, and version control while integrating seamlessly with Office apps, Teams, and OneDrive for efficient communication and content sharing.

Offering automation, workflow management, and effective metadata usage, Microsoft Office SharePoint Server improves operational efficiency. It's user-friendly with low-code and no-code capabilities, ensuring accessibility for organizations. Robust security measures and access control with Active Directory integration provide secure data handling, while real-time editing allows multiple users to collaborate productively. Its search functionality streamlines information retrieval, although enhancing this feature could further improve usability. Addressing the need for a more intuitive interface, distinct integration between Team and SharePoint sites, workflow simplification, as well as improved performance with large data handling, would add to its practicality. Better third-party application integration, enhanced document sharing, and increased licensing flexibility are areas for potential development.

What are the key features?

Collaboration: Enables seamless team collaboration with integrated Office apps and Teams.
Document Management: Advanced version control and document sharing capabilities.
Automation: Streamlines processes with workflow management and metadata usage.
Security: Robust access control with Active Directory integration.
Real-Time Editing: Allows multiple users to edit documents simultaneously.
Search Functionality: Assists in swift information retrieval.

What benefits or ROI should users consider?

Improved Productivity: Real-time editing and seamless integration enhance work efficiency.
Security Assurance: Strong access control supports safe data management.
User Accessibility: Low-code and no-code features increase ease of use.
Operational Efficiency: Automates workflows and optimizes document handling.

Microsoft Office SharePoint Server is utilized in industries such as healthcare, finance, and manufacturing for document sharing, collaboration, and internal communications. It supports project management, custom application development, and acts as an enterprise content management system. Organizations leverage its integration with Microsoft Teams for coordination and use it as a corporate portal. It facilitates data management, serves as a document library, and supports workflows with advanced capabilities like integration with Power Apps and Power BI for enhanced data visualization and interaction.

Microsoft

Sample Customers

There are over five million businesses that use Google Apps for Business worldwide. Some key customers include The Roche Group, National Geographic, American Red Cross, City of Los Angeles, Flight Centre, and Konica Minolta.

Del Monte Foods, Unicredit Leasing, Dudley Metropolitan Borough Council, Nokia Czech Republic, Perkins Eastman, JLL, ICA, óxito Software, Dorset Software, PKP Cargo, Arcapita Bank B.S.C., AVE CZ, Chesapeake Energy

Google Workspace vs. Microsoft Office SharePoint Server