Personio vs Workday comparison

Personio and Workday are both solutions in the Cloud HCM category. Personio is ranked #17 with an average rating of 7.0, while Workday is ranked #2 with an average rating of 8.6. Personio holds a 0.8% mindshare in CHCM, compared to Workday’s 17.0% mindshare. Additionally, 100% of Personio users are willing to recommend the solution, compared to 92% of Workday users who would recommend it.

Personio

Read 1 Personio review

1,019 Views
795 Comparison Views

100% willing to recommend

Workday

Read 57 Workday reviews

8,989 Views
6,202 Comparison Views

92% willing to recommend

Personio

Workday

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between Personio and Workday based on real PeerSpot user reviews.

Find out what your peers are saying about SAP, Workday, Oracle and others in Cloud HCM.

To learn more, read our detailed Cloud HCM Report (Updated: September 2025).

Buyer's Guide

Cloud HCM

September 2025

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Helped 869,785 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Personio

Ranking in Cloud HCM

17th

Average Rating

7.0

Reviews Sentiment

5.5

Number of Reviews

Ranking in other categories

Applicant Tracking and Recruiting Software (11th), HR Analytics Software (8th)

Workday

Ranking in Cloud HCM

2nd

Average Rating

8.2

Reviews Sentiment

6.8

Number of Reviews

Ranking in other categories

Benefits Administration (1st), Talent Management (2nd), Talent Acquisition (1st)

Mindshare comparison

As of October 2025, in the Cloud HCM category, the mindshare of Personio is 0.8%, up from 0.6% compared to the previous year. The mindshare of Workday is 17.0%, down from 17.8% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Cloud HCM Market Share Distribution
Product	Market Share (%)
Workday	17.0%
Personio	0.8%
Other	82.2%

Cloud HCM

Featured Reviews

Ruben Tieken

Global Talent Acquisition Lead at Career Break

Offers strong HR features but recruiting module needs essential improvements

The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems. It is clunky and cannot be tailored to specific needs. The reporting and analytics for the recruiting part are insufficient. The ability to filter applications based on filtering questions added to applications was missing in recruiting. Other recruiting software performs this function much better. Keyword searches within applicants' resumes in the database within recruiting were not possible. I brought this up with the Personio account manager and was told it was on the development list, but these are essential features for any recruiter. I would advise companies looking for an ATS and considering Personio to get a separate recruiting piece of software that can interface with Personio instead.

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Eslam Abo Elnaga

Senior people and systems analyst at B_labs & Mylo

Has improved HR process efficiency through intuitive workflows and responsive support

There is something that could be improved in Workday, specifically in the time tracking module. While I am not working on Workday now, I was a regional HRIS working for Egypt, Malta, India, and China. I mention these countries to relate to high population countries and companies. In our company, we use assigned work schedules for our teams. Because we work with the time tracking module, we need to assign shifts. In the manufacturing industry, we might need to change shifts every day or week. Manufacturing teams are huge, approximately 50 to 200 people in one team. If this team has one leader, the leader needs to assign a work schedule for each person individually. While there is mass upload functionality where we can load shifts for all people or specific groups, we need to select multiple people and assign them to a schedule from the interface itself. I have requested this functionality many times. When extracting business processes awaiting actions report, I can select different processes in one box, hit okay, and the report comes up. However, the same functionality does not work for work schedule assigning. If implemented, it would help many people in companies with high populations and big teams.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"As an HR tool, Personio is really good; it is straightforward adding your organizational structure through it with the accounting codes so you can interface with many accounting modules and payroll modules."

"The most valuable feature of Workday is the ease of navigation to browse the application. The solution can hold information about the company and people with accounts can be discovered by others in the whole company."

"The reporting feature is quite easy for a layman to use, and the look and feel of the application is good. Its security is robust. You will never find a use case that cannot be covered."

"It is easy to use and straightforward."

"In the process of obtaining representative sites in NaviNet, it assists us in facilitating decision-making and taking action."

"We use Workday for all our employee-related information. It is a central hub where we can access pay slips, tax-related information, tax automation, and tax rules. Additionally, it manages employee hiring processes and other HR functions. It's a one-stop solution where employees can find everything about their profile, work experience, and associated technologies."

"I would say that we have definitely seen a return on investment."

"The technical support services are excellent."

"Performance and good usability are the two most valuable features of this solution."

More Workday pros

Cons

"The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems."

"The solution needs to be updated with generative UI."

"In terms of reporting, we have to rely on a consultant to do the report customization. The most important thing is to be able to do your own reporting, which it can't do. We rely so much on our consultant to customize reports for us."

"My opinion is that this solution can improve the overall integrations and add more automation. I think anything that could be on a self-serve basis would work quite well."

"The solution should be more user-friendly."

"We would like to see improvement in the mobile app variant of this solution. The time sheet entry and approval, and the geo-tagging features all need to have their functionality updated, in order to be comparable with other products on the market."

"One area that could be improved with Workday is the analytics side."

"The finance module of this solution is not great and needs improvement."

"The expenses and reimbursements module could be improved. Creating expense reports is time consuming and inefficient compared to other expense solutions."

More Workday cons

Pricing and Cost Advice

Information not available

"The solution is flexible in terms of pricing."

"Its price is pretty high. It is more expensive than what is offered by other competitors in the market."

"You have the license fee per module, and then you have a kind of annual training fee, which is a kind of add-on. I wouldn't say it is exhaustive; it is minor. Licensing is pretty transparent for most of the part."

"Workday is moderately priced - I'd rate its pricing three out of five."

"I rate the product’s pricing a ten out of ten."

"It's very, very expensive."

"It is on a yearly basis."

"With a bigger budget, I would recommend SAP."

More Workday pricing and cost advice

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Top Industries

By visitors reading reviews

No data available

Financial Services Firm

Manufacturing Company

Computer Software Company

University

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	16
Midsize Enterprise	6
Large Enterprise	41

Questions from the Community

What is your experience regarding pricing and costs for Personio?

I cannot comment on the pricing aspect, setup cost, or licensing cost of Personio because all those things were tackled before I started. Comparatively, Personio is much more affordable than some o...

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What needs improvement with Personio?

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What is your primary use case for Personio?

I have been working with Personio for a little over a year. I mainly used the recruitment module of Personio because I was a manager talent acquisition. I focused on the implementation and use of t...

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What are the biggest differences between Workday, Oracle Cloud and SAP SuccessFactors?

Differences between Workday, Oracle Cloud,w and SAP SuccessFactors:w Oracle: "simple interface and deep customization to suit the purpose." SAP: Multiple functionalities that increase process effi...

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What do you like most about Workday?

I like its UI and UX. When we were using Oracle or SAP, the UI/UX wasn't very user-friendly for the employees.

See all answers

What is your experience regarding pricing and costs for Workday?

If you go with the launch implementation approach, the solution is generally not very expensive. If you want to add more features to your subscription, Workday becomes expensive. The solution is fl...

See all answers

Comparisons

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Compared 35% of the time

SAP SuccessFactors vs Personio

Compared 23% of the time

HiBob vs Personio

Compared 18% of the time

More Personio Competitors

SAP SuccessFactors vs Workday

Compared 26% of the time

Oracle HCM Cloud vs Workday

Compared 12% of the time

SAP HCM vs Workday

Compared 8% of the time

UKG vs Workday

Compared 8% of the time

Dayforce HCM vs Workday

Compared 5% of the time

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Product Reports

Buyer's Guide

Cloud HCM

September 2025

Download Personio product report

Buyer's Guide

Workday

September 2025

Download Workday product report

Overview

Personio is one of the fastest-growing HR software providers for small and midsize companies. Recruit, manage, pay and develop your employees - this software does it all! Personio becomes your HR cockpit: Access all people data at the push of a button and automate all your HR processes along the employee lifecycle.

Personio

Workday is a cloud-based software solution that specializes in developing applications for capital and finance management applications. The system is built to work in global workforces and is adaptable. The global system ensures that users are up to date and can manage internal career-related information, and everyday business problems like timesheets, payrolls, and time off.

“A Pioneer in Software-as-a-Service”

Workday Human Capital Management tool is designed to simplify and streamline your work. It leverages machine learning to adapt capital management to a changing environment.

The Workday model is based on delivering a single system that uses a single source of data and a single security model to deliver a unique user experience. The system is user-friendly and ensures that employees and management can use it from any and all devices. Workday HCM integrates into a central system that includes financial management, payroll, recruiting, learning, and planning. Managers and employees can provide feedback to one another, too.

Workday’s features include:

Flexible framework that lets you organize your staff according to different criteria. You can group employees by function, hierarchy, or department.
Personalized career guidance: Knowledge management and career guidance that can be easily customized for each staff member and also done at scale.
Augmented reporting and analytics: Configure, change, update, and publish reports, scorecards, and dashboards. The system centralizes the transactional and analytical data so you can act on the data from anywhere.
Compensation tools: Compensatio, payroll, and time tracking are automated and simplified.
Workforce planning allows you to uncover and address talent gaps and get visibility of your staff.
Mobile-first ensign approach: Users can access all resources from any device, and they are always in sync.
Machine learning capabilities enable personalized enterprise experiences and faster business processes.

Workday smart platform consists of the following modules:

Human resource management
Business process management
Reporting and analytics
Benefits administration
Compensation management
Talent management
Survey framework
Employee and management self-service

Reviews from Real Users

Many organizations choose Workday because it provides an all-in-one modular solution for human capital and finance management. Our users say they like the ease of use for time-off requests, career and development segments, and overall HR management. The records and reporting capabilities are another popular feature.

"The solution was very good at reconfiguration and customization of their software. It helped us to meet federal regulations," said one user. Another said that the best feature is the optimization of the work day experience with a unified platform that can be applied across different business units. “You will never find a use case that cannot be covered," said a third.

Workday

Sample Customers

Orderbird, HelloFresh, Stylight, TURCK, HolidayCheck, ZenMate, Amorelie, UNU, raisin

AAA, Allied Global, Avago Technologies Limited, Aviva, Cardinal Health, CareFusion, Chiquita Brands International, Equifax, Flextronics, HP, Life Time Fitness, McKee Foods, MGM Resorts International, Sanofi, ServiceSource International, Symantec, TripAdvisor, Yahoo!

Find out what your peers are saying about SAP, Workday, Oracle and others in Cloud HCM. Updated: September 2025.

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