Personio vs Workday comparison

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Personio

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between Personio and Workday based on real PeerSpot user reviews.

Find out in this report how the two Cloud HCM solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.

To learn more, read our detailed Personio vs. Workday Report (Updated: December 2025).

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Personio vs. Workday

December 2025

Helped 881,707 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Personio

Ranking in Cloud HCM

19th

Average Rating

5.6

Reviews Sentiment

5.0

Number of Reviews

Ranking in other categories

Applicant Tracking and Recruiting Software (6th), HR Analytics Software (8th)

Workday

Ranking in Cloud HCM

2nd

Average Rating

8.2

Reviews Sentiment

6.6

Number of Reviews

Ranking in other categories

Benefits Administration (1st), Talent Management (2nd), Talent Acquisition (2nd)

Mindshare comparison

As of February 2026, in the Cloud HCM category, the mindshare of Personio is 0.9%, up from 0.5% compared to the previous year. The mindshare of Workday is 10.3%, down from 18.4% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Cloud HCM Market Share Distribution
Product	Market Share (%)
Workday	10.3%
Personio	0.9%
Other	88.8%

Cloud HCM

Featured Reviews

Ruben Tieken

Global Talent Acquisition Lead at Career Break

Offers strong HR features but recruiting module needs essential improvements

The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems. It is clunky and cannot be tailored to specific needs. The reporting and analytics for the recruiting part are insufficient. The ability to filter applications based on filtering questions added to applications was missing in recruiting. Other recruiting software performs this function much better. Keyword searches within applicants' resumes in the database within recruiting were not possible. I brought this up with the Personio account manager and was told it was on the development list, but these are essential features for any recruiter. I would advise companies looking for an ATS and considering Personio to get a separate recruiting piece of software that can interface with Personio instead.

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Eslam Abo Elnaga

Senior people and systems analyst at B_labs & Mylo

Has improved HR process efficiency through intuitive workflows and responsive support

There is something that could be improved in Workday, specifically in the time tracking module. While I am not working on Workday now, I was a regional HRIS working for Egypt, Malta, India, and China. I mention these countries to relate to high population countries and companies. In our company, we use assigned work schedules for our teams. Because we work with the time tracking module, we need to assign shifts. In the manufacturing industry, we might need to change shifts every day or week. Manufacturing teams are huge, approximately 50 to 200 people in one team. If this team has one leader, the leader needs to assign a work schedule for each person individually. While there is mass upload functionality where we can load shifts for all people or specific groups, we need to select multiple people and assign them to a schedule from the interface itself. I have requested this functionality many times. When extracting business processes awaiting actions report, I can select different processes in one box, hit okay, and the report comes up. However, the same functionality does not work for work schedule assigning. If implemented, it would help many people in companies with high populations and big teams.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"As an HR tool, Personio is really good; it is straightforward adding your organizational structure through it with the accounting codes so you can interface with many accounting modules and payroll modules."

"Personio provides an opportunity to set up structure with certain steps, creating a clear interviewing process, which resulted in hiring better candidates faster because having a system in place is better than having none."

"It is fairly easy to set up"

"It is quite user-friendly."

"The most valuable features of the solution are the usability, learning, and compliance tools."

"The software is easy to learn and use. When compared to SAP HR and SAP HCM, the tool is easy to access and understand. We have a hierarchy and structural connectivity in Workday. There is a certification for the solution and when we do it, we become the certified partners of the company"

"We use the platform for tasks, including applying for leaves, communication, and adhering to our organization's policies through efficient goal setting and reviews."

"Provides flexibility to integrate with the product. It has several tools, out-of-the-box, for integrations. It delivers pre-built interfaces for specific vendors, pre-built generic integrations to extract or push data into Workday through configuration."

"I like that it's easy to use and flexible."

"It helps the users to enroll for the benefits automatically and update their life events without the involvement of HR individuals or back-office staff. It enables a person to take action on their own. It reduces the administrative burden on HR and puts the ownership on the person that is going through the life event, whether it is having a child, taking a leave of absence, or something else. There are easy ways to integrate Workday with your common benefits. At least in the USA, it can be integrated with common benefits providers such as Fidelity, Blue Cross Blue Shield, Aetna, etc. It has got a connector that is able to connect with the vendor or the third party to which you are trying to send the eligibility file. It basically allows us to automate or set up the tool, and the integration with the provider is a lot quicker than competing tools. When it comes to reporting on just eligibility and SLSA, it is a lot more user-intuitive. Depending on the purpose of what you are doing, you can grant security rights or roles, for example, you can control whether someone is a benefits administrator doing an independent audit. Workday makes it very easy to do that. It significantly simplifies the reporting process."

More Workday pros

Cons

"Personio is not scalable as an ATS, and I struggle to work with it."

"The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems."

"This solution could be improved by providing user-level access to customization capabilities. Users currently rely on more technical teams to customize reports, for example."

"The UI, UX (user experience) is very bad. It is not very interactive."

"The solution can be improved by speeding up the load time when pulling up information."

"The user interface could be better. Everything else was fine."

"Workday could give us industry-specific or vertical-specific solutions."

"We would like to see improvement in the mobile app variant of this solution. The time sheet entry and approval, and the geo-tagging features all need to have their functionality updated, in order to be comparable with other products on the market."

"The product must include payroll features."

"The user interface can be enhanced."

More Workday cons

Pricing and Cost Advice

Information not available

"It has an annual subscription rate, but I'm not sure how it will work."

"By and large, Workday is expensive. It is based on the headcount. I'd probably rate it a three or four out of five in terms of pricing. It'd be like buying a Mercedes or a high-end car. It's expensive, but there's a specific value that you're getting with additional features and things of that nature. Using that metaphor, Workday probably tends to be more of a luxury. There are others like ADP that can do your payroll, your time off, and other things, but they don't do it as well."

"Workday is moderately priced - I'd rate its pricing three out of five."

"With a bigger budget, I would recommend SAP."

"The solution is flexible in terms of pricing."

"It's very, very expensive."

"I need to pay for a license. It is expensive."

"Workday is an expensive solution."

More Workday pricing and cost advice

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Top Industries

By visitors reading reviews

No data available

Manufacturing Company

10%

Financial Services Firm

University

Healthcare Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	16
Midsize Enterprise	6
Large Enterprise	42

Questions from the Community

What is your experience regarding pricing and costs for Personio?

I cannot provide information about the setup costs as I am not responsible for the financial aspects.

What needs improvement with Personio?

The screening of candidates in the ATS part is quite complicated. In Greenhouse, you can have a CV of one person on one page at a time, zoomed in immediately for easy screening. In Personio, it req...

What is your primary use case for Personio?

I'm a consultant, so I do in-house recruiting, embedded recruiting for various clients, and one of my clients is using Personio as their ATS, so that's how I work with it. As a recruiter, I primari...

What are the biggest differences between Workday, Oracle Cloud and SAP SuccessFactors?

Differences between Workday, Oracle Cloud,w and SAP SuccessFactors:w Oracle: "simple interface and deep customization to suit the purpose." SAP: Multiple functionalities that increase process effi...

What do you like most about Workday?

I like its UI and UX. When we were using Oracle or SAP, the UI/UX wasn't very user-friendly for the employees.

What is your experience regarding pricing and costs for Workday?

If you go with the launch implementation approach, the solution is generally not very expensive. If you want to add more features to your subscription, Workday becomes expensive. The solution is fl...

SAP SuccessFactors vs Personio

Comparisons

P&I LogaHR vs Personio

Compared 18% of the time

UKG vs Personio

Compared 12% of the time

HiBob vs Personio

Compared 11% of the time

Greenhouse vs Personio

Compared 9% of the time

Compared 8% of the time

More Personio Competitors

SAP SuccessFactors vs Workday

Compared 25% of the time

Oracle HCM Cloud vs Workday

Compared 8% of the time

SAP HCM vs Workday

Compared 8% of the time

UKG vs Workday

Compared 8% of the time

Dayforce HCM vs Workday

Compared 4% of the time

More Workday Competitors

Product Reports

Download Personio product report

Cloud HCM

February 2026

Download Workday product report

January 2026

Overview

Personio is one of the fastest-growing HR software providers for small and midsize companies. Recruit, manage, pay and develop your employees - this software does it all! Personio becomes your HR cockpit: Access all people data at the push of a button and automate all your HR processes along the employee lifecycle.

Personio

Workday is a cloud-based software solution that specializes in developing applications for capital and finance management applications. The system is built to work in global workforces and is adaptable. The global system ensures that users are up to date and can manage internal career-related information, and everyday business problems like timesheets, payrolls, and time off.

“A Pioneer in Software-as-a-Service”

Workday Human Capital Management tool is designed to simplify and streamline your work. It leverages machine learning to adapt capital management to a changing environment.

The Workday model is based on delivering a single system that uses a single source of data and a single security model to deliver a unique user experience. The system is user-friendly and ensures that employees and management can use it from any and all devices. Workday HCM integrates into a central system that includes financial management, payroll, recruiting, learning, and planning. Managers and employees can provide feedback to one another, too.

Workday’s features include:

Flexible framework that lets you organize your staff according to different criteria. You can group employees by function, hierarchy, or department.
Personalized career guidance: Knowledge management and career guidance that can be easily customized for each staff member and also done at scale.
Augmented reporting and analytics: Configure, change, update, and publish reports, scorecards, and dashboards. The system centralizes the transactional and analytical data so you can act on the data from anywhere.
Compensation tools: Compensatio, payroll, and time tracking are automated and simplified.
Workforce planning allows you to uncover and address talent gaps and get visibility of your staff.
Mobile-first ensign approach: Users can access all resources from any device, and they are always in sync.
Machine learning capabilities enable personalized enterprise experiences and faster business processes.

Workday smart platform consists of the following modules:

Human resource management
Business process management
Reporting and analytics
Benefits administration
Compensation management
Talent management
Survey framework
Employee and management self-service

Reviews from Real Users

Many organizations choose Workday because it provides an all-in-one modular solution for human capital and finance management. Our users say they like the ease of use for time-off requests, career and development segments, and overall HR management. The records and reporting capabilities are another popular feature.

"The solution was very good at reconfiguration and customization of their software. It helped us to meet federal regulations," said one user. Another said that the best feature is the optimization of the work day experience with a unified platform that can be applied across different business units. “You will never find a use case that cannot be covered," said a third.

Sample Customers

Orderbird, HelloFresh, Stylight, TURCK, HolidayCheck, ZenMate, Amorelie, UNU, raisin

AAA, Allied Global, Avago Technologies Limited, Aviva, Cardinal Health, CareFusion, Chiquita Brands International, Equifax, Flextronics, HP, Life Time Fitness, McKee Foods, MGM Resorts International, Sanofi, ServiceSource International, Symantec, TripAdvisor, Yahoo!