Personio vs Workday comparison

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Personio

Comparison Buyer's Guide

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Executive Summary

We performed a comparison between Personio and Workday based on real PeerSpot user reviews.

Find out in this report how the two Cloud HCM solutions compare in terms of features, pricing, service and support, easy of deployment, and ROI.

To learn more, read our detailed Personio vs. Workday Report (Updated: June 2026).

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Personio vs. Workday

June 2026

Helped 900,644 peers since 2012

Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Personio

Ranking in Cloud HCM

19th

Average Rating

5.6

Reviews Sentiment

5.0

Number of Reviews

Ranking in other categories

Applicant Tracking and Recruiting Software (7th), HR Analytics Software (7th)

Workday

Ranking in Cloud HCM

2nd

Average Rating

8.2

Reviews Sentiment

6.7

Number of Reviews

Ranking in other categories

Benefits Administration (1st), Talent Management (2nd), Talent Acquisition (2nd)

Mindshare comparison

As of June 2026, in the Cloud HCM category, the mindshare of Personio is 0.9%, up from 0.6% compared to the previous year. The mindshare of Workday is 8.6%, down from 18.2% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Cloud HCM Mindshare Distribution
Product	Mindshare (%)
Workday	8.6%
Personio	0.9%
Other	90.5%

Cloud HCM

Featured Reviews

Ruben Tieken

Global Talent Acquisition Lead at Career Break

Offers strong HR features but recruiting module needs essential improvements

The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems. It is clunky and cannot be tailored to specific needs. The reporting and analytics for the recruiting part are insufficient. The ability to filter applications based on filtering questions added to applications was missing in recruiting. Other recruiting software performs this function much better. Keyword searches within applicants' resumes in the database within recruiting were not possible. I brought this up with the Personio account manager and was told it was on the development list, but these are essential features for any recruiter. I would advise companies looking for an ATS and considering Personio to get a separate recruiting piece of software that can interface with Personio instead.

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Eslam Abo Elnaga

Senior people and systems analyst at B_labs & Mylo

Has improved HR process efficiency through intuitive workflows and responsive support

There is something that could be improved in Workday, specifically in the time tracking module. While I am not working on Workday now, I was a regional HRIS working for Egypt, Malta, India, and China. I mention these countries to relate to high population countries and companies. In our company, we use assigned work schedules for our teams. Because we work with the time tracking module, we need to assign shifts. In the manufacturing industry, we might need to change shifts every day or week. Manufacturing teams are huge, approximately 50 to 200 people in one team. If this team has one leader, the leader needs to assign a work schedule for each person individually. While there is mass upload functionality where we can load shifts for all people or specific groups, we need to select multiple people and assign them to a schedule from the interface itself. I have requested this functionality many times. When extracting business processes awaiting actions report, I can select different processes in one box, hit okay, and the report comes up. However, the same functionality does not work for work schedule assigning. If implemented, it would help many people in companies with high populations and big teams.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"Personio provides an opportunity to set up structure with certain steps, creating a clear interviewing process, which resulted in hiring better candidates faster because having a system in place is better than having none."

"As an HR tool, Personio is really good; it is straightforward adding your organizational structure through it with the accounting codes so you can interface with many accounting modules and payroll modules."

"First time users, understanding accessibility and consolidated data is fairly easy. The solution improves productivity for users and reduces the need to switch between different tools."

"It is quite user-friendly, and we can store all the employee data information on it."

"Workday is easy to use. Timesheet and resource management are also easy."

"There is a lot of scope for customization with this solution"

"The most valuable feature of Workday is the ease of use which is overall user-friendly."

"The most valuable features of the solution are the usability, learning, and compliance tools."

"We use Workday for HR services and found the software to be very user-friendly compared to the previous software."

"Workday is a secure product."

More Workday pros

Cons

"Personio is not scalable as an ATS, and I struggle to work with it."

"The analytics and reporting aspect in Personio for the recruiting part was below expectations compared to some other applicant tracking systems."

"They don't offer any backend database access. This is one limitation that I found in this product. Workday hasn't opened up about what kind of database they are into, which can make it easy for the technical team to emulate issues. It would be good if they can offer backend access to the technical team. It would be helpful if they can also provide a Troubleshooting Guide that we can use to troubleshoot issues. When we have an issue, there are very limited resources to refer to."

"It's possible that the way things are integrated could be improved but if you've used SAP then Workday is actually pretty good."

"The expenses and reimbursements module could be improved. Creating expense reports is time consuming and inefficient compared to other expense solutions."

"Workday does have a community site where people can go on and off for suggestions. They call them Brainstorms, and you can vote them up. That is something that they do well, but oftentimes, they seem to be racing to deliver something based on what a competitor is delivering. For example, if they hear SAP has this new functionality and learning that's going to be coming out, they prioritize there, which makes sense, but unfortunately, some of these Brainstorms may get neglected where the product might not be improved as quickly or as needed for the customers. You might be waiting for a year or two to get a feature that you'd like released. They should pay more attention to customer feedback and ensure that customer feedback is an essential part of their product roadmap."

"Workday could improve its custom reporting for beginners."

"I would be happy if it was faster. Currently, when I try to navigate within the solution itself, it is a bit slow in terms of the page load time. When I click on something, it usually takes time to load. When you click on different icons or areas on the website, it is slow. Even when you navigate between different models, it is a bit slow. I would like to see a bit faster performance and a better user experience."

"The user interface could be modernized somehow."

"The price could be lower."

More Workday cons

Pricing and Cost Advice

Information not available

"I rate the product’s pricing a ten out of ten."

"I need to pay for a license. It is expensive."

"Its price is pretty high. It is more expensive than what is offered by other competitors in the market."

"It has an annual subscription rate, but I'm not sure how it will work."

"It's very, very expensive."

"Workday is moderately priced - I'd rate its pricing three out of five."

"I would rate the solution’s pricing a six out of ten."

"You have the license fee per module, and then you have a kind of annual training fee, which is a kind of add-on. I wouldn't say it is exhaustive; it is minor. Licensing is pretty transparent for most of the part."

More Workday pricing and cost advice

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Top Industries

By visitors reading reviews

Comms Service Provider

22%

Financial Services Firm

15%

Construction Company

Manufacturing Company

11%

Financial Services Firm

University

Government

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

No data available

By reviewers
Company Size	Count
Small Business	17
Midsize Enterprise	6
Large Enterprise	43

Questions from the Community

What is your experience regarding pricing and costs for Personio?

I cannot provide information about the setup costs as I am not responsible for the financial aspects.

What needs improvement with Personio?

The screening of candidates in the ATS part is quite complicated. In Greenhouse, you can have a CV of one person on one page at a time, zoomed in immediately for easy screening. In Personio, it req...

What is your primary use case for Personio?

I'm a consultant, so I do in-house recruiting, embedded recruiting for various clients, and one of my clients is using Personio as their ATS, so that's how I work with it. As a recruiter, I primari...

What are the biggest differences between Workday, Oracle Cloud and SAP SuccessFactors?

Differences between Workday, Oracle Cloud,w and SAP SuccessFactors:w Oracle: "simple interface and deep customization to suit the purpose." SAP: Multiple functionalities that increase process effi...

How easy is to maintain Workday, Oracle Cloud, and SuccessFactors?

I implemented Workday in 2024 and without having previous Workday experience, it was very challenging. I spent most of 2025 putting out fires and cleaning up the business processes that came with l...

What is your experience regarding pricing and costs for Workday?

If you go with the launch implementation approach, the solution is generally not very expensive. If you want to add more features to your subscription, Workday becomes expensive. The solution is fl...

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SAP SuccessFactors vs Workday

Compared 22% of the time

UKG vs Workday

Compared 8% of the time

Oracle HCM Cloud vs Workday

Compared 6% of the time

SAP HCM vs Workday

Compared 6% of the time

BambooHR vs Workday

Compared 4% of the time

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Product Reports

Download Personio product report

Cloud HCM

May 2026

Download Workday product report

May 2026

Overview

Personio is an HR software designed to streamline core HR and recruitment processes, making it ideal for small to medium-sized companies looking to manage employee-related tasks efficiently.

Personio offers a robust platform that integrates numerous HR functions including payroll, recruiting, talent management, and employee development. Known for its user-friendliness, Personio's fully integrated platform allows for seamless operations and increased productivity. Its design caters to the specific needs of HR departments, ensuring that daily tasks are simplified through automation and centralization.

What are Personio's most valuable features?

Employee Management: Centralized data for easy access and updates.
Recruiting: Simplified applicant Tracking System for better hiring decisions.
Onboarding: Efficiently manage new hires with automated workflows.
Payroll: Accurate processing and compliance with regulations.
Time Tracking: Easy recording and evaluation of working hours.

What benefits can users expect?

Efficiency: Automates repetitive tasks, saving time and resources.
Accuracy: Minimizes errors with data consistency across processes.
Scalability: Adapts to growing business needs without complications.
Employee Engagement: Enhances communication and transparency.

Personio is used across industries such as technology, retail, and education. Companies in tech leverage Personio for managing rapid growth and complex onboarding processes. Retailers use it for efficient payroll management during fluctuating staffing needs. In education, it helps streamline recruitment and performance tracking.

Personio

Workday provides a cloud-based platform offering robust human capital management features, emphasizing security, user-friendliness, and operational efficiency through workflow automation.

Workday is utilized by organizations for human capital management, supporting everything from employee recruitment to retirement, payroll processing, and performance tracking. It centralizes HR operations to increase efficiency and manage employee data effectively. Its business process framework allows for drag-and-drop functionality, which along with real-time reporting, enriches the user experience. Workday's modules cover talent, compensation, benefits, and learning, enhancing the workforce management approach. Though integration with external systems can be complex, its usability and flexible configuration support adaptability. Users seek enhancements in customization, reporting, interface usability, and speed, particularly in financial, timekeeping, and payroll modules. Expanding automation, API connectors, language support, and introducing country and industry-specific modules would significantly boost its capabilities. Pricing remains a concern among users.

What are Workday's most important features?

Security: Ensures data protection with robust measures.
User-Friendliness: Intuitive design for ease of use.
Centralized Data Management: Consolidates employee information in one platform.
Real-Time Reporting: Delivers up-to-the-minute insights for decision-making.
Workflow Automation: Streamlines processes to reduce manual tasks.

What benefits should be evaluated when considering Workday?

Operational Efficiency: Automation streamlines HR processes and reduces redundancies.
Enhanced Usability: Integrated modules improve user interaction and efficiency.
Scalability: Adaptable configurations meet diverse business requirements.
Integration Capabilities: Connections with other systems bolster functionality.

Workday is implemented in a range of industries, including finance, healthcare, and technology, offering specialized HR management solutions tailored to each sector's unique requirements. These implementations improve workforce management and align HR strategies with organizational goals, showcasing its adaptability across different business landscapes.

Sample Customers

Orderbird, HelloFresh, Stylight, TURCK, HolidayCheck, ZenMate, Amorelie, UNU, raisin

AAA, Allied Global, Avago Technologies Limited, Aviva, Cardinal Health, CareFusion, Chiquita Brands International, Equifax, Flextronics, HP, Life Time Fitness, McKee Foods, MGM Resorts International, Sanofi, ServiceSource International, Symantec, TripAdvisor, Yahoo!