Hyland OnBase vs OpenText Content Manager comparison

Hyland and OpenText are both solutions in the Enterprise Content Management category. Hyland is ranked #6 with an average rating of 7.6, while OpenText is ranked #8 with an average rating of 9.0. Hyland holds a 6.0% mindshare in ECM, compared to OpenText’s 4.7% mindshare. Additionally, 100% of Hyland users are willing to recommend the solution, compared to 86% of OpenText users who would recommend it.

Hyland OnBase

Read 13 Hyland OnBase reviews

4,371 Views
2,404 Comparison Views

100% willing to recommend

OpenText Content Manager

Read 23 OpenText Content Manager reviews

2,300 Views
1,748 Comparison Views

86% willing to recommend

Hyland OnBase

OpenText Content Manager

Comparison Buyer's Guide

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Executive SummaryUpdated on Nov 4, 2024

OpenText Content Manager and Hyland OnBase compete in the document management software category. Both products have distinct advantages, with Hyland OnBase slightly leading due to its integration capabilities and flexible customization.

Features: OpenText Content Manager offers comprehensive document management, robust compliance features, and storage capabilities, making it ideal for legal document lifecycles. Hyland OnBase is known for its integration capabilities with various business processes, scalability, and flexible customization, allowing it to adapt to different workflow needs.

Room for Improvement: OpenText Content Manager users encounter challenges with ease of use, complex security settings, and extensive training requirements. Suggestions include simplifying the licensing process and improving integration. Hyland OnBase can enhance its user experience and pricing by simplifying its interface and adopting a more flexible pricing model, as costs can be prohibitive in some areas.

Ease of Deployment and Customer Service: OpenText Content Manager offers on-premises, hybrid, and public cloud deployment options, but users report delays in customer support. Hyland OnBase typically deploys on-premises or in a private cloud, with generally responsive support, though it's seen as less personal post-acquisitions.

Pricing and ROI: OpenText Content Manager is considered expensive but offers good functionalities and strong security. Enterprises find ROI in its document processing capabilities. Hyland OnBase is also pricey, especially in certain regions, but its modular design allows customization to suit business needs, making it a worthwhile investment due to its adaptability and content management features.

To learn more, read our detailed Hyland OnBase vs. OpenText Content Manager Report (Updated: December 2025).

Buyer's Guide

Hyland OnBase vs. OpenText Content Manager

December 2025

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Review summaries and opinions

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Categories and Ranking

Hyland OnBase

Ranking in Enterprise Content Management

6th

Average Rating

7.8

Reviews Sentiment

6.9

Number of Reviews

Ranking in other categories

Business Process Management (BPM) (15th), Low-Code Development Platforms (12th)

OpenText Content Manager

Ranking in Enterprise Content Management

8th

Average Rating

7.6

Reviews Sentiment

6.2

Number of Reviews

Ranking in other categories

File Archiving (4th), Document Management Software (3rd)

Mindshare comparison

As of January 2026, in the Enterprise Content Management category, the mindshare of Hyland OnBase is 6.0%, down from 6.6% compared to the previous year. The mindshare of OpenText Content Manager is 4.7%, up from 4.0% compared to the previous year. It is calculated based on PeerSpot user engagement data.

Enterprise Content Management Market Share Distribution
Product	Market Share (%)
Hyland OnBase	6.0%
OpenText Content Manager	4.7%
Other	89.3%

Enterprise Content Management

Featured Reviews

reviewer1981395

Product owner at a computer software company with 10,001+ employees

Seamless data management enhances security while monolithic architecture and reporting need improvements

I believe the reporting features need improvement, as other competitors in the market provide better analytics. Hyland is working on a new platform (HXP) to integrate features from all products, addressing some concerns. Additionally, there could be more integration points with products Hyland has acquired, such as Alfresco and Nuxeo. Offering a trial version with basic features would allow users to experience the product before purchasing. I find OnBase's monolithic architecture to be expensive, and adopting microservices could be beneficial.

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Maurice Riverso

Records Management Officer at ANZPAA

Our our official repository and it has disposal management and retention management

The security architecture is the only problem as it's a little bit complex and too torturous at times. So it could be improved a little bit, but it is regarded as a very good system in Australia. It's probably overly subscribed. Also, what's missing is what people would like, which is basically online collaboration. That's a problem. But it has so many other things to offer that SharePoint, I'm sure, will not have. So, that will be an interesting issue to come up. It's not very good at providing stable and robust add-ins to Microsoft. That's a bit of a problem with Content Manager. They're kind of very volatile. So, that's been definitely something that could be improved.

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Quotes from Members

We asked business professionals to review the solutions they use. Here are some excerpts of what they said:

Pros

"The most valuable features are that it's very secure and provides audit trails for our documents."

"Its most valuable aspect is its flexibility"

"The retention module is one of the most valuable features. Whatever we scan onto the system can be identified and we are notified when the records are due to be disposed."

"The solution is very developed and we are not taking full advantage of its functionalities."

"Integrating Hyland OnBase with our systems enabled us to automate document designs and templates, which was extremely helpful in the finance and banking industry."

"Hyland OnBase is valued for its security, especially for those in the finance domain who require data confidentiality."

"The solution's most valuable features are integration and flexibility."

"We found the setup process to be okay since they do offer a troubleshooting guide."

More Hyland OnBase pros

"It has a robust search but has often been difficult for people to learn."

"The tool's implementation has made life easier for customers. It is sold by SAP. The integration between SAP and the solution is good, making it easy to access the documents. It is widely recognized as a market leader in enterprise document management."

"For a records management system, Content Manager is a really good system."

"An advantage is integration with your IP directory."

"The product can be integrated with different solutions."

"The most valuable features of OpenText Content Manager are its stability, reliability, security, and workflow engine."

"We like how the solution allows us to have retention of records and workflows, as well as its fire plan."

"I did not face issues with the product's scalability...The solution's technical support is good."

Cons

"An area for improvement would be the training - getting our people up to speed on how to use it required more training than we expected due to the complexity of the solution."

"Software malfunctioning usually occurs when we receive documents from external sources."

"The solution’s initial setup is a little difficult."

"The dashboards do have some room for improvement as compared to the other vendors which are there in the market."

"The application could potentially be more open-source, allowing integration with more solutions."

"We found the size of images to be a restriction, though this may have been due to the API used rather than the Hyland application."

"The migration is a bit difficult in the tool."

"The look and feel could be better. The integration with the user could be better. It could also be more user-friendly."

More Hyland OnBase cons

"The product could improve its scalability."

"Support could be enhanced. The first line of support consists of individuals who lack experience with some key aspects. When you create a support ticket, the time to resolve the issue may be prolonged because the first person may not understand the system or the solution."

"Due to very limited use in the industry, vendor and contract support are hard to find."

"The ease of use should be addressed."

"It's not very good at providing stable and robust add-ins to Microsoft."

"OpenText Content Manager needs to improve its user interface. Its installation process is difficult and can be made easier."

"The stability of the solution is an area of concern where improvements can be made."

"Pricing is an issue, as it is too expensive."

Pricing and Cost Advice

"There are a number of different types of licenses. There are concurrent licenses, individual licenses and imaging licenses."

"The solution costs around $6,000 per month."

"They can do better in terms of the pricing model. It is a really expensive tool in Latin America. They should have different prices for different regions."

"OnBase is reasonably priced."

"The tool's price is high."

"I rate the product price an eight or nine on a scale of one to ten, where one is cheap and ten is expensive. The solution is expensive."

"The fees incurred are for the licensing and maintenance."

"I would suggest that you do a thorough evaluation of all competing products and look for support for these products in your local area."

"The solution's licensing cost depends on the customer domain. Though its costs are high, the product is worth the money. You have to pay a one-time cost and support costs."

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Top Industries

By visitors reading reviews

Government

12%

Financial Services Firm

12%

Computer Software Company

Healthcare Company

Government

16%

Financial Services Firm

Manufacturing Company

Energy/Utilities Company

Company Size

By reviewers

Large Enterprise

Midsize Enterprise

Small Business

By reviewers
Company Size	Count
Small Business	5
Midsize Enterprise	3
Large Enterprise	8

By reviewers
Company Size	Count
Small Business	8
Midsize Enterprise	6
Large Enterprise	8

Questions from the Community

What is your experience regarding pricing and costs for Hyland OnBase?

I find pricing to be on the higher side due to its monolithic architecture. I would rate it six out of ten. Transitioning to microservices, allowing users to pay for only what they use, could reduc...

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What needs improvement with Hyland OnBase?

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What is your primary use case for Hyland OnBase?

I was a vendor managing Hyland OnBase ( /products/hyland-onbase-reviews ) for Hyland, not as a direct user but as a business partner. We managed the solution and were a partner with Hyland.

See all answers

What do you like most about Micro Focus Content Manager?

An advantage is integration with your IP directory.

See all answers

What is your experience regarding pricing and costs for Micro Focus Content Manager?

Pricing is a disadvantage as it is very expensive, especially in this market.

See all answers

What needs improvement with Micro Focus Content Manager?

Pricing is an issue, as it is too expensive. Support and services need to be more user-friendly. The support has been slow, and there is room for improvement. Additionally, they could improve build...

See all answers

Comparisons

OpenText Content Management vs Hyland OnBase

Compared 10% of the time

Alfresco vs Hyland OnBase

Compared 8% of the time

OpenText Documentum Content Management vs Hyland OnBase

Compared 8% of the time

SharePoint vs Hyland OnBase

Compared 7% of the time

IBM FileNet vs Hyland OnBase

Compared 7% of the time

More Hyland OnBase Competitors

SharePoint vs OpenText Content Manager

Compared 14% of the time

Alfresco vs OpenText Content Manager

Compared 12% of the time

OpenText Content Management vs OpenText Content Manager

Compared 8% of the time

IBM FileNet vs OpenText Content Manager

Compared 7% of the time

Microsoft Purview Data Lifecycle Management vs OpenText Content Manager

Compared 7% of the time

More OpenText Content Manager Competitors

Product Reports

Buyer's Guide

Hyland OnBase

January 2026

Download Hyland OnBase product report

Buyer's Guide

OpenText Content Manager

January 2026

Download OpenText Content Manager product report

Also Known As

OnBase

Micro Focus Content Manager, HPE Records Manager, HPE Content Manager

Overview

Hyland OnBase is acclaimed for its robust document management, automating workflows, and improving organizational efficiency across various industries. Praised for its ability to manage records compliantly, especially in regulated sectors like healthcare and finance, the tool also integrates smoothly with other enterprise systems. Users benefit significantly from streamlined processes, reduced manual tasks, and enhanced data accuracy, boosting productivity and customer satisfaction.

Hyland

OpenText Content Manager, formerly Records Manager, is a governance-based enterprise content management system designed to help government agencies, regulated industries and global organizations manage their business content from creation to disposal. Regardless of how you create and collaborate on your content, Content Manager gives you the ability to leverage accurate, contextual, and complete information throughout its lifecycle. Managing your content in this way helps you significantly improve services to your customers, business decisions and insight for future strategy.

OpenText

Sample Customers

Honda France Industries, Hill County Texas, Hylant Group, ING Lease France, State of South Carolina, Syracuse University, Swindon College, Rhode Island Department of Human Services, Rochester Institute of Technology, Moen, Odense University Hospital

Missouri State Courts

Buyer's Guide

Hyland OnBase vs. OpenText Content Manager

December 2025

Free Report: Hyland OnBase vs. OpenText Content Manager

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