So I'm part of the team that does migration from the old version to the new version. I've done updates on all the versions up to 18.
Solutions Architect at Vvolve management consultants
Protects data privacy
Pros and Cons
- "On-premises Microsoft Exchange is good because it protects data privacy."
- "Microsoft could improve on Exchange's hybrid deployment or HCW. They need to improve on that because I was having many issues with HCW in our environment at times."
What is our primary use case?
What is most valuable?
On-premises Microsoft Exchange is good because it protects data privacy. It depends on the client because clients want to share their mailing communication with anyone, like vendors and all. So it's purchasing like on-premises server exchange email. So if they are okay with storing data to Online Exchange and all Office 365, they're buying that one. So it depends on the client's needs entirely.
What needs improvement?
Microsoft could improve on Exchange's hybrid deployment or HCW. They need to improve on that because I was having many issues with HCW in our environment at times. And there are certain things I'm not clear about, like eDiscovery on our on-premises level. There were some features that I liked, such as Unified Messaging and Advance Search, but Microsoft removed them in 2019.
For how long have I used the solution?
I've been working with Microsoft Exchange off and on for several years. It's not something I use daily. I work with it when I'm brought in to provide migration or implementation services.
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What do I think about the stability of the solution?
Microsoft Exchange's stability all depends on the environment. So when we are configuring and implementing, we're optimizing everything for performance. I've been working for 10 years in that field, so if anyone changes a configuration, we take into consideration the impact it will have on the stability.
What do I think about the scalability of the solution?
Microsoft Exchange is scalable, but it depends on the company and how much they're willing to pay. Scalability is only limited by the price.
How are customer service and support?
When I'm migrating or implementing, and I have an issue, I check out a few things, like which applications are running. I also check the network security to discover all the basic stuff like server performance. Then, I suggest how many people are required to address these technical issues and at what level. I escalated to Microsoft two or three times. That was what the client needed, so we contacted Microsoft and got an LSA for that.
How was the initial setup?
Installing and configuring Microsoft Exchange is a little bit complex. Initial installation takes around 45 minutes to 30 minutes. Then we have to do some configuration. The basic configuration takes one to two days, depending on the environment. When we are implementing in a hybrid environment, we need to make some manual adjustments. For example, there was an issue with creating multiple databases during one implementation, like active and passive copy. That was not transferring and working in that scenario.
Often we're working with a company that has already deployed. That's where we need to understand our workflow and main flow. For example, say there is a company that already deployed version 10, and we need to upgrade to 16 or 19. So we would have to understand their needs, like if there is a hybrid configuration or some other existing requirement.
What's my experience with pricing, setup cost, and licensing?
There are different pricing tiers, and I don't remember all the costs for that. For Office 365, it depends on the license price per mailbox user. And for the on-premises version, there is a scale license. Overall, it's about average for the market. The on-premises license is a bit more costly because there is a requirement for OS-level licensing. And we offer a standard edition, so it is a little more straightforward to figure out the cost. We can also go for enterprise pricing. It depends on what the client needs.
What other advice do I have?
I rate Microsoft Exchange eight out of 10.
Which deployment model are you using for this solution?
Hybrid Cloud
Disclosure: My company has a business relationship with this vendor other than being a customer. Partner

Program Manager at Tereta
Easy to set up and good for retrieving data but updates happen too frequently
Pros and Cons
- "The initial setup is easy."
- "When an update wants to come, it should just come maybe once or twice rather than having us deal with constant updating."
What is our primary use case?
I just use it to retrieve my data. I'm just mostly leveraging it to retrieve some archive data, so I haven't really used it on a more advanced level.
For example, I was changing my email, so I wanted to retrieve some data I had from the previous address. That was the only time I used Microsoft Exchange to retrieve my archive information. Aside from that, I don't think I've used it for any other use cases.
What is most valuable?
I haven't really used it for something advanced. Most of my use cases are just to retrieve my information. Microsoft Exchange is just a part of your Office package, so you just have it inbuilt. I really haven't used it much.
The initial setup is easy.
What needs improvement?
I've not really gone through the application. The only time I use it is when I want to retrieve particular emails that I had.
I really have issues with updates. When an update wants to come, it should just come maybe once or twice rather than having us deal with constant updating. If I have a company constantly updating me on additional features and everything, I get to the point that I just don't read the emails or classify them as junk. However, if I get an update maybe twice, I pay more attention. They need less frequent updates and reminders.
For how long have I used the solution?
I've been using the solution for a year now.
What do I think about the stability of the solution?
I can't speak to the stability as I haven't used it too much.
What do I think about the scalability of the solution?
I haven't tested the scalability. Most of my applications that I just use for my own work.
While it's used in the company, I just use it for my own personal purposes, such as retrieving email.
How are customer service and support?
I've never reached out to support.
When I was using Exchange, I didn't know how to initially use it when I wanted to use it to get to my data. To find out, I checked YouTube, and I got an idea of how to use it. It wasn't a problem for me.
Which solution did I use previously and why did I switch?
I have not used any other similar solution previously.
How was the initial setup?
It's straightforward to set up. If you have your Office package, everything is straightforward.
What about the implementation team?
I did not need the assistance of a consultant or integrator during setup.
What's my experience with pricing, setup cost, and licensing?
This is a company product. I'm not in charge of licensing. I'm not sure what it would cost.
What other advice do I have?
I'm not sure if I could recommend the solution as I haven't taken a deep dive into its functionality. I haven't done any advanced work with it. I've only ever retrieved my own data.
I'd rate it five out of ten. I was able to achieve what I needed to, however, I haven't used it much.
Which deployment model are you using for this solution?
Public Cloud
Disclosure: My company does not have a business relationship with this vendor other than being a customer.
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Microsoft Exchange
September 2025

Learn what your peers think about Microsoft Exchange. Get advice and tips from experienced pros sharing their opinions. Updated: September 2025.
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Software Engineer at ADM
Useful cloud storage and reliable
Pros and Cons
- "The most valuable feature of Microsoft Exchange is the email storage is on the cloud. We don't have to delete emails often."
- "Microsoft Exchange could improve the archiving of emails and the performance."
What is our primary use case?
Microsoft Exchange can be deployed on-premise and in the cloud.
We are using Microsoft Exchange for general sending and receiving emails in the office to customers.
What is most valuable?
The most valuable feature of Microsoft Exchange is the email storage is on the cloud. We don't have to delete emails often.
What needs improvement?
Microsoft Exchange could improve the archiving of emails and the performance.
For how long have I used the solution?
I have been using Microsoft Exchange for approximately 10 years.
What do I think about the stability of the solution?
Microsoft Exchange is stable.
What do I think about the scalability of the solution?
Everyone in the company is using Microsoft Exchange.
How are customer service and support?
We have our own technical team for support of Microsoft Exchange.
Which solution did I use previously and why did I switch?
We have been using Microsoft Exchange for a long time. Prior to this, we were using a solution called Thunderbird.
What about the implementation team?
Our internal team does the maintenance of Microsoft Exchange, such as managing the group policy.
What other advice do I have?
I recommend this solution to others.
I rate Microsoft Exchange a ten out of ten.
Disclosure: My company does not have a business relationship with this vendor other than being a customer.
Director, Talent Acquisition & Staffing at Conduent (formerly Xerox Services)
Reliable, enterprise-friendly, and well-known
Pros and Cons
- "The product can scale."
- "The solution could be more user-friendly."
What is our primary use case?
I use the solution mainly for emails and arranging schedules, calendars, et cetera.
What is most valuable?
It is enterprise-friendly, and many organizations use it.
The product can scale.
It’s stable and reliable.
What needs improvement?
The solution could be more user-friendly. It could always be more scalable and have a better UI.
For how long have I used the solution?
I’ve used the solution for many, many years.
What do I think about the stability of the solution?
The solution is stable and reliable. There are no bugs or glitches, and it doesn’t crash or freeze.
What do I think about the scalability of the solution?
It is a scalable product. You can expand it.
I can’t say how many people in our organization use it.
How are customer service and support?
We have our own internal support if we run into technical issues. I’ve never dealt with their technical support services.
Which solution did I use previously and why did I switch?
We did not use a different solution previously.
How was the initial setup?
I wasn’t a part of the installation. I can’t speak to how it goes.
What's my experience with pricing, setup cost, and licensing?
Our IT handles the licensing process. I don’t have visibility into pricing.
What other advice do I have?
We use an enterprise version.
I’d recommend the solution eight out of ten.
Which deployment model are you using for this solution?
Public Cloud
Disclosure: My company does not have a business relationship with this vendor other than being a customer.
Digital transformation director at Medmark
Beneficial communication tracking, reliable, and simple installation
Pros and Cons
- "The most valuable features of Microsoft Exchange are its ease of use, and simplicity of communication, and we can track communications between teams."
- "Microsoft Exchange could improve the price."
What is our primary use case?
We are using Microsoft Exchange for internal communication between teams.
How has it helped my organization?
Microsoft Exchange has helped our company stay organized in the workplace, it makes time more efficient.
What is most valuable?
The most valuable features of Microsoft Exchange are its ease of use, and simplicity of communication, and we can track communications between teams.
What needs improvement?
Microsoft Exchange could improve the price.
For how long have I used the solution?
I have been using Microsoft Exchange for approximately 10 years.
What do I think about the stability of the solution?
Microsoft Exchange is stable.
What do I think about the scalability of the solution?
I have found Microsoft Exchange scalable.
We have approximately 250 users using this solution.
How are customer service and support?
I have not contacted support from Microsoft.
Which solution did I use previously and why did I switch?
I have not used another solution previously.
How was the initial setup?
The initial setup of Microsoft Exchange is straightforward. It did not take a lot of time.
What about the implementation team?
We have two to three people for the maintenance or support of Microsoft Exchange
What's my experience with pricing, setup cost, and licensing?
The price of Microsoft Exchange could improve. In Egypt, the price keeps increasing.
What other advice do I have?
I would recommend this solution to others.
I rate Microsoft Exchange an eight out of ten.
Which deployment model are you using for this solution?
On-premises
Disclosure: My company does not have a business relationship with this vendor other than being a customer.
Senior Manager - Delivery Excellence,Risk & Compliance at Tata Consultancy
User-friendly, high performance, and simple installation
Pros and Cons
- "Microsoft Exchange has good performance and is user-friendly."
- "Microsoft Exchange could improve by adding artificial intelligence."
What is our primary use case?
Microsoft Exchange is used as a collaboration platform.
What is most valuable?
Microsoft Exchange has good performance and is user-friendly.
What needs improvement?
Microsoft Exchange could improve by adding artificial intelligence.
For how long have I used the solution?
I have used Microsoft Exchange within the last 12 months.
What do I think about the scalability of the solution?
70 percent of our company is using Microsoft Exchange. We have plans to increase our usage. We have a large company.
How are customer service and support?
We have internal support for Microsoft Exchange, it is rare for an issue to reach Microsoft technical support.
Which solution did I use previously and why did I switch?
I was using Lotus Notes previously to Microsoft Exchange.
How was the initial setup?
The initial setup of east to do for Microsoft Exchange.
What about the implementation team?
Our IT department did the implementation of Microsoft Exchange.
What other advice do I have?
I would recommend this solution to others.
I rate Microsoft Exchange a nine out of ten.
Which deployment model are you using for this solution?
Public Cloud
Disclosure: My company does not have a business relationship with this vendor other than being a customer.
Principal at Creative Technology and Management Services
It's easy to use and the built-in calendar is helpful
Pros and Cons
- "Exchange is easy to use. It also has a built-in calendar for all the stuff I'm supposed to be looking at and doing. Exchange tells you if you have a doctor's appointment or a scheduled call. It also has a place to store and manage your contacts. If I want to add a new contact, it will put in information about that contact stored anywhere within the Microsoft Suite."
- "They keep making all these changes, and our system was down for four or five days. They finally got it up, but there are still lots of quirks."
How has it helped my organization?
Email is something we constantly use.
What is most valuable?
Exchange is easy to use. It also has a built-in calendar for all the stuff I'm supposed to be looking at and doing. Exchange tells you if you have a doctor's appointment or a scheduled call. It also has a place to store and manage your contacts. If I want to add a new contact, it will put in information about that contact stored anywhere within the Microsoft Suite.
What needs improvement?
They keep making all these changes, and our system was down for four or five days. They finally got it up, but there are still lots of quirks.
What do I think about the stability of the solution?
Exchange is about 90 percent stable, but they're working on it. In the next two or three weeks, they should be able to do it. I know what they're going through.
How are customer service and support?
Microsoft has teams in different countries, so they will help you depending on your problem. If you have an issue with something else, they will email you a link that puts you into contact with the team you should talk to. I gave them a lot of issues, and they're working on them. They're saying they will do everything they can to make it work.
The only issue is that the phone connection is sometimes bad because it's a foreign country. It's something you have to live with. You can repeat what they said and ask if you heard them correctly, but they're accommodating.
What other advice do I have?
I rate Microsoft Exchange nine out of 10. My advice for prospective Exchange users is to have an experienced person deploy it and show you how it's done. They should give instructions on how to make it into a server. That's critical. If you set up a server and think that's the end of it, you could go down the wrong alley.
You'll want some help initially, but on the other hand, you definitely want to learn to use the solution yourself. I recommend getting a support contract with someone who knows the solution. There is so much specialization in this world. For example, a veterinarian and a cardiologist are both doctors, but would you see your vet about a heart problem?
Disclosure: My company does not have a business relationship with this vendor other than being a customer.
Business Intelligence & Data Management Director at a manufacturing company with 10,001+ employees
Highly stable and scalable
Pros and Cons
- "Microsoft Exchange is highly stable for the end-user systems. When we move to Office 365, it will be even more stable even. There's less administration required and it's very robust. We are really quite happy in using that."
- "Microsoft Exchange could improve by being more secure. We are always looking to have more security."
What is our primary use case?
We are using Microsoft Exchange for collaboration but mainly for email.
What needs improvement?
Microsoft Exchange could improve by being more secure. We are always looking to have more security.
For how long have I used the solution?
I have been using Microsoft Exchange for approximately 20 years.
What do I think about the stability of the solution?
Microsoft Exchange is highly stable for the end-user systems. When we move to Office 365, it will be even more stable even. There's less administration required and it's very robust. We are really quite happy in using that.
What do I think about the scalability of the solution?
The stability can depend on the user's internet speed. If the speed is good then the solution can be scalable.
We have approximately 3,000 to 4,000 users using this solution.
What about the implementation team?
There are two to three people doing the maintenance of the Microsoft Exchange.
What's my experience with pricing, setup cost, and licensing?
We have had an enterprise license agreement for three years. We are always seeking more value for our money, the price could be reduced.
What other advice do I have?
I would recommend this solution to others.
I rate Microsoft Exchange an eight out of ten.
Which deployment model are you using for this solution?
On-premises
Disclosure: My company does not have a business relationship with this vendor other than being a customer.

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