SharePoint Reviews

I am not an architect or a consultant for SharePoint. I use SharePoint services mainly for accessing data when someone uploads it and using it for my reviewing purposes or updating documentation. I do not create any subsites in SharePoint or internal architecture specific to SharePoint.

SharePoint allows Microsoft to have most of their documentation on SharePoint online. When I need to work on a particular deliverable, the requirement is to prepare a PowerPoint slide or documentation which I then upload on their SharePoint portal. This centralized location allows them to review and store documentation long term. 

Additionally, SharePoint manages version control, which makes it easier to track and amend documentation accurately, maintaining document integrity and enabling quick recovery if necessary.

SharePoint provides a centralized storage solution where documents can be kept and reviewed. It is valuable for collaboration because multiple people can work on a document simultaneously, which enhances multi-user accessibility. Additionally, SharePoint acts as a version control system, allowing easy recovery of past document versions.

I am not sure if SharePoint has been integrated with Copilot at the moment. The introduction of AI and automation with Copilot could be a beneficial improvement.

I have been using SharePoint for the last 15 years.

SharePoint is quite stable, rated at nine point five. As a Microsoft 365 product, it has a lot of backend redundancy. I have not seen any outages unless there is a major data center outage in Microsoft.

SharePoint is massively scalable and I would rate it as 8.5 out of ten. However, this question seems more oriented towards architecture specifics, which I do not handle.

I have never communicated with technical support for SharePoint.

Positive

Before SharePoint, we had some kind of a local repository, like file servers, where we shared updates with managers and stored documentation.

I am not an architect or admin for SharePoint. I use it as a normal user.

I am not the decision-maker here because I am working for Microsoft and they use their own products for internal purposes.

SharePoint is user-friendly and interactive, making it easy for someone new to the computer industry to navigate. For normal end-user functionality, Microsoft has made this tool quite intuitive.

I'd rate the solution eight out of ten.

SharePoint is primarily used for collaborative documents in my organization. It serves as a common repository for maintaining all project-related files, and it is extensively used for collaborative work, especially with teams spread across different geographies.

The most valuable feature of SharePoint is its user interface, which is very easy to use. I do not have to be very technical to use it. Its rights management capabilities and ability to restrict access to certain people are also very useful. Furthermore, I can access SharePoint from any device, whether it is a phone or laptop, which is very convenient.

SharePoint is not always intuitive to use and can be overwhelming for non-tech-savvy users. The rights management aspect can be particularly challenging, which may affect the overall user-friendliness of the product.

I have been using SharePoint for 15 to 20 years.

There are certain glitches sometimes, especially when operating remotely, but nothing significant comes to mind. Overall, it has been pretty stable.

The solution should be good in terms of scalability, but I am not directly involved in managing it.

In terms of time, using SharePoint for collaboration has been helpful, though I have not measured return on investment in monetary terms.

I am not aware of the enterprise pricing levels. However, I do know that enterprise licensing is generally cost-effective compared to individual purchases. Pricing usually is not an issue.

I rate SharePoint between 7.5 and eight out of ten. It can be less user-friendly compared to Teams, although Teams uses SharePoint as its backend. For non-tech-savvy users, SharePoint may appear less intuitive.

We primarily use SharePoint for content management and as a repository for documents. It serves as a document management and storage solution for both department-related and company-related information. 

SharePoint also offers collaboration features, such as online editing of documents, allowing us to co-edit documents in real-time.

SharePoint has integrated well with our internal platforms, such as Outlook, Microsoft Teams, and Microsoft Office 365. It provides not only a document storage solution but also a collaborative solution. 

It has inbuilt workflows, security permissions, versioning, and supports a lot of apps for surveys and no-code applications. It's beneficial for internal communication and coordination.

SharePoint's collaborative features are valuable as they enable productivity by allowing multiple users to edit documents simultaneously. 

It integrates with internal platforms like Microsoft Teams and Office 365, enhances productivity, and provides security and versioning capabilities.

The search functionality could be improved, especially when dealing with 'lift' lists, where there are performance issues. 

The aesthetics of certain fields are not up to the mark compared to other products.

I have had experience working with SharePoint for more than five years.

The stability of SharePoint is high; it is quite stable and resilient.

SharePoint is scalable. It uses SQL Server for storing content and configurations, making it easy to scale from a load-balancing and infrastructure perspective.

Microsoft support could be better, especially for enterprise troubleshooting. They require a lot of logs and often rely on online support, which does not meet customer expectations.

Neutral

Before SharePoint, we used Lotus Notes and others. Due to Microsoft's aggressive pricing, SharePoint became the preferred choice.

The initial setup for SharePoint Online is easy, while SharePoint On Premise is complex and requires more resources.

Managing SharePoint requires skilled administrators and developers, especially for large enterprise-grade farms.

I am not involved in the licensing, but Microsoft offers bundled pricing for Office, SharePoint, and Exchange, making it cost-effective.

There are other cloud-based solutions like Confluence and Jira, which can achieve similar results as SharePoint.

With the availability of fantastic products on the cloud, it is advisable to move towards cloud-based solutions rather than setting up complex on-premises structures. However, enterprises that use Microsoft Office often find value in using SharePoint.

I'd rate the solution seven out of ten.

On-premises

As a research company that works with different IT products, we want to ask about BPM solutions. Clients are mainly using SharePoint for internal automation.

Regarding the best features in SharePoint, the accessibility part of it is great. We don't need to do the coding from zero scratch, which we really appreciate.

There are some valuable features such as access management.

I cannot think of any disadvantages right now.

I have been facing some challenges when using SharePoint, as the workflows freeze at times, so there is a maintenance activity which needs to be done periodically.

The maintenance requires people, as the administrator needs to go and restart a couple of services.

As for integration capability, we currently don't do any kind of integrations.

I have been using SharePoint for eight years.

Regarding installation, that is something which we don't look into. Our central team handles that.

I have been facing some challenges when using SharePoint, as the workflows freeze at times, so there is a maintenance activity which needs to be done periodically.

The maintenance requires people, as the administrator needs to go and restart a couple of services.

I rate stability for on-premises at seven.

Regarding the disadvantages, sometimes workflows freeze and stability on-premises is not very reliable.

I would rate the scalability of SharePoint at eight.

We have a central team, so we don't connect with Microsoft directly for technical support.

I have no information about support feedback as I am unsure whether the central team has contacted Microsoft.

I have not used something similar to SharePoint from other vendors for the same use case.

Regarding installation, that is something which we don't look into. Our central team handles that.

Overall, since I started using SharePoint, I have seen benefits for sure.

Today, I am a partner.

We are not a reseller.

For stability, I rate the cloud version at ten.

I prefer to keep both my name and company name anonymous.

I do not wish to be contacted if Microsoft has questions or comments about my review on SharePoint.

I am not available to be a reference for Microsoft for this vendor.

I have not used something similar to SharePoint from other vendors for the same use case.

My overall rating for SharePoint is 9 out of 10.

Hybrid Cloud

Other

I have been an administrator for SharePoint and have used it as an end-user for document storage. Predominantly, I've been involved in administration.

SharePoint helps a lot since we've moved from using it directly to using it as a backend for Teams, which makes collaboration easier. It supports real-time document sharing, uploading, and updating, especially for Excel documents.

The most valuable aspect of SharePoint is its integration with Teams. The ability to customize SharePoint pages and ensure granular access control makes it user-friendly. Furthermore, SharePoint's capability to streamline enterprise collaboration and document management enhances productivity.

There's room for improvement in the search functionality, although it has matured significantly over the years. I can't pinpoint specific other areas for improvement because Microsoft continually updates the product.

I have been working on SharePoint for almost 15 years.

There have been occasional performance issues, primarily when Microsoft's services go down, or specific sites exceed capacity limits. However, such issues have reduced significantly over time.

It is easier to scale SharePoint with Office 365's online version compared to on-premises. However, limitations related to specific sites can hinder scalability.

Microsoft has a very responsive tech support team. However, challenges arise when issues need escalation to the product group for enhancements, which can delay the process.

Positive

I have not worked on any other solution.

The initial setup is straightforward and has become easier, especially with SharePoint Online.

Main attention should be given to implementing a proper backup strategy and the management of access controls, as infrastructure aspects are generally handled by the vendor.

I probably want to skip that because it's not within my area of expertise. We have a separate team that manages ROI assessments.

I have a little understanding of the licensing cost. A separate team handles it. I am not very well-versed in this area.

I definitely recommend SharePoint because it is a very useful and user-friendly tool.

I'd rate the solution ten out of ten.

Public Cloud

We use the solution for content management and document sharing. It acts as a mini document repository. 

Sharing information is very easy in SharePoint. We use multiple types of documents, like online Excel tools and online content editing, especially for group editing. This allows us to collaborate, even in distributed teams. Despite being geographically spread out, everyone can access the same files online, edit them, and see changes. We also use SharePoint to track all these changes, making our teamwork more collaborative overall. The tool fastens information sharing and collaboration. 

The solution should improve its integration with other project management tools. 

I have been using the product for 15 years. 

I rate the tool's stability a nine out of ten. 

The solution is scalable, and we haven't faced any issues. Its scalability depends on the organization. I rate it a seven out of ten. My company has around 500-2000 users. 

We use Confluence and Jira. 

Since SharePoint moved to the cloud, setting it up has become simpler. In the past, setting it up locally or within an organization was more complex. With it being cloud-based, different teams handle the setup and maintenance. We don’t need to worry much about it ourselves; we report any issues if they arise.

I haven't directly integrated the tool with other systems, but there may have been integrations at the organizational level. In a previous role, we implemented some integration for semi-document management, particularly for approval cycles. When content was created, it would go through an approval process. That's the extent of my experience with integration.

I rate the overall product an eight out of ten. 

We collect the lists for enterprise infrastructure and application solutions by classifications, including app catalog, profile, inventory, and data. It is a secure place to store, organize, share, and access information from any device. 

SharePoint is a collaboration platform. It is designed to help organizations manage and share tasks more efficiently. SharePoint helps by providing a centralized platform for document management, team collaboration, and communication. With SharePoint Online, team members can access application inventory data from anywhere, facilitating remote work and improving productivity.

We can now share to team members by MS Teams and assign planners to follow and update statuses in a single platform. If anyone is missing the deadline, the tracking progress can be displayed as well as the review status. The ongoing process is easy to record and keep evidence online for verification. If we did not have such a platform that combined email, instant message, file management, security permission, and OS authorization, the incorporation efforts would lead to paperwork and time consumption. 

We're able to assign tasks instantly and coordinate online. It is very convenient and easy for team members to access and cooperate. From application collections to employee onboarding, SharePoint can help you save time and increase productivity. We can see the top-line application so your team always knows what to work on first in their email or to-do list integration platform. By tracking all of our work in one place, we never lose sight of what’s most important for data collection.

We'd like to be able to upload from MS Excel to deploy tasks and use drop-down lists to collect further information. We need to set up tracking tasks from scratch. In other words, we would like to create tracking tasks by templates embedded or uploaded directly. 

Make progress elaboration without boundary.  If you have another format of data file, it can support text. Additional functions for a next-generation iteration could include a better project file format. They should add dependencies for project schedule updates when one task schedule has been changed. 

I've used the solution for 12 months.

Local vendor-supported training, configurations, and gap analysis when we moved to the cloud solution. Even with a lot of customization, the local vendor could align business processes to mapping specifications. 

Positive

I used the old version SharePoint and it had a lack of integration with MS Teams, Instant Message, and the web portable for file sharing. This new version is better than the old version as you can do file sharing without a corporate mechanism.   

Most of all, I liked that I did not even need to install MS Office and am now using MS Office Cloud within the web office format. It is truly a well-integrated application.

The SharePoint ecosystem is under development and needs both customers and vendors to work together to make solutions viable. As the business is evolving, SharePoint still needs to transform to meet expectations. For our purpose, completely replacing an entire enterprise application will be not possible. We can expect OS-embedded applications in the future in Microsoft. For certain solutions, we may wait years yet (ex., ERP to integrate interface PDM/MES/supplier/Customer EDI).

For standard functions, we had the help of Microsoft experts. For customer-driven views, there may be a lot of challenges and resources needed to deploy SharePoint's business perspectives. 

We did not look at others due to the OS level authentications and permissions we needed to consider. We wanted a seamless migration and infrastructure that would minimize the cost of transactions. We migrated directly to the latest version combined with Office 365 which met all requirements. With it, we can integrate desktop and cloud project solutions. 

Private Cloud

We primarily use it for multi-user collaboration on documents. It's great for storing and managing documents, and the access control features are essential for protecting sensitive information.

The access control is definitely a good feature. We also appreciate the improvements they've made to the online applications, where multiple users can work on the same documents simultaneously. Everything syncs automatically.

There's a challenge with desktop applications synchronizing with online documents in real-time. If someone is working on a document in the desktop version of Excel, for example, and someone else is editing the same document online, the changes won't sync immediately. That's the only real challenge we've encountered.

I have been using it for three years now. 

It's very stable. We've rarely encountered any challenges, and Microsoft is quick to address any problems that do arise.

It's very scalable. We can have multiple collaboration sites within the same environment, and it's easy to add more users as needed.

We have around 115 users.

We don't get direct support from Microsoft; we get direct support from a local partner. But we've been very satisfied with the support we've received.

It's an online solution, so there's no installation required. Users simply log in to their account to access the application.

There's a return on investment because of the centralization of documents. As the organization grows larger, businesses have more data. So. we try to avoid storing data in multiple places, we use SharePoint for the central data repository. So there's good control of data. 

There is more efficiency in our processes. We get more efficiency and control. We've utilized 70% of SharePoint. The platform still has more to offer, but for our current needs, we're at around 70%.

It comes bundled with the Microsoft 365 pricing plans, which we find to be a bit high, especially as we add more users.

We use a monthly-based license model. As long as you have a license, you get support. So, there are no additional costs to the standard licensing. 

For collaboration, especially with large documents, it's a very good solution. Although, there's a learning curve. So, that's the only challenge. There's a learning curve, especially if you want to integrate with other solutions. Or if you want to make it full of workflows, there's a learning curve.

Overall, I would rate the solution an eight out of ten.