SharePoint Reviews

I have been using SharePoint 2019 and SharePoint Online.

We use SharePoint Online for document management.

The most valuable features of SharePoint Online are content management, document management, and approval processes. Additionally, there are a number of features that provide integration with multiple Office services and external services.

SharePoint Online could improve the user interface and when modifying any of the user interfaces can be challenging. Additionally, there are challenges with the detail in the analytics user interface and the overall customization could improve. 

In the next release of the solution, they need to fix the user interface. It is not user-friendly for a generic user. It should be easier because in some of the applications it's quite easy to assign the permission, you only need to use the right click of the mouse and select the permission that we need to assign. However, in SharePoint, it's a bit complex.

I have been using SharePoint Online for approximately six years.

SharePoint Online is stable. We are using the out-of-box options only, and it has been stable.

The scalability of SharePoint Online is good.

We have opened Microsoft support tickets. The learning materials are good for all the solutions from Microsoft, they have multiple videos and documentation available.

The initial setup of SharePoint Online was straightforward.

For a general user, the documentation could improve. The assigning of unique permissions can be difficult for a beginner.

We have joint support for the applications and the SharePoint Online version, Microsoft is managing everything from the cloud and we are supporting it at the application level. There are not many resources that are required for their support and maintenance.

The licensing model for SharePoint Online is based on per user, and it is monthly. The price of the solution overall is good.

There can be additional costs depending on the features that we are going to use. If we are using any third-party integration or third-party connector, then in this scenario we need premium licensing.

My advice is SharePoint Online is good, but Microsoft does not recommend doing a lot of customization management. It is a good document manager, and content management system if they are using the out-of-the-box approach only. The out-of-the-box options are very good, but if we try to customize it a lot, then it's not recommended.

I rate SharePoint Online seven out of ten.

SharePoint is a backend for Microsoft Teams. We predominantly use Teams and OneDrive. We use them to manage all our systems integration and documents. We collaborate with documents and design. The product is the central repository for our business. We also use it for document control.

The product provides flexibility in collaboration. It is a simple tool. We use it across the board for scheduling and resource management. I use a lot of the add-ons. It is a very valuable product.

The solution doesn’t support PDF signatures on Android. My staff has tablets and phones. We couldn’t sign the documents on Android. It was quite problematic.

I have been using the solution for five to six years.

We haven't had any issues with the tool’s stability.

I never had an issue with the tool’s scalability. I rate the scalability a ten out of ten. We have 120 users.

I have deployed the tool for two businesses. It is not easy to navigate. The initial setup process is not intuitive. Other platforms are intuitive with the setup. Once it's set up, it's good. It is a cloud-based solution.

The pricing is competitive.

Overall, I rate the solution a nine out of ten.

We use SharePoint for intranet purposes.

The most valuable feature is the ability to easily build intranet sites for communicating within teams, storing documentation, product information, pricing policies, updates on product infrastructure, and other related news.

Perhaps it would be possible to add more design tools to improve the platform. While the current design is good, other similar platforms, such as Wix.com, offer better design tools. Wix.com is a website-building site that specializes in this area. Microsoft could take inspiration from them and incorporate similar tools.

The initial setup is complex and has room for improvement.

The documentation is poor and has room for improvement.

I have been using SharePoint for a few years.

I give SharePoint's stability an eight out of ten because of the mobile app integration issues.

I give SharePoint's scalability a ten out of ten.

The technical support is inadequate, and this appears to be a common experience shared by many online.

The initial setup process is complicated, and unfortunately, the available documentation and guidance are inadequate. As a result, we have to resort to watching online tutorials, reading forums, and even asking friends for help. The most challenging aspect of the setup is integrating the website with the mobile app.

I give the initial setup a six out of ten.

My team took two weeks to complete the deployment. We began by collecting the necessary documentation to include on the intranet site. Then, we created four design templates for the pages and utilized them to develop product information, pricing policies, news postings, and the most effective communication menu for our team.

The implementation was completed in-house.

SharePoint is included with our Microsoft license.

SharePoint is more complex and less intuitive than Wix.com, making it harder to design and create templates.

I give SharePoint an eight out of ten.

We have 30 technical people that use SharePoint within our organization.

I recommend that prospective users watch the instructional videos before searching extensively, as this will save them time. While the accompanying documentation may be lacking, many helpful videos can be found on YouTube and other platforms. I believe that investing time in these videos will ultimately result in time saved.

We are a company that provides Microsoft cloud services and data sourcing. Our business involves reselling licenses and equipment.

We just started using it. We use it for collaborating and sharing documents and files internally and externally. We also create sites for each department, and we also create directories. It's basically for collaboration and sharing files. If we need to send something to the entire organization, we send it to SharePoint. So, everybody has access to it.

It allowed us to be more productive in terms of being more organized. Everyone seems to think the organizational thing is the best part of it.

For SharePoint, I believe the most valuable feature is the customization and allowing you to share and edit files and documents. Being able to share externally and the precise administration of the files in terms of giving permissions and controlling who has access to what is a very good feature.

It has worked very well for me. It seems like they've improved everything. I don't have any cons about it as such, but I don't think they have a talk-to-text, speech-to-text, or speech-to-type. That would be cool for accessibility.

I have been using this solution for the past five years. This is a new organization, and in this organization, we've been using it for the past month.

It is very stable. I haven't had any outages or any issues.

Its scalability is very good. We can add as many users as we want. It is designed for high scalability.

We have about 12 employees. We have two HR people, two marketing people, one chief product officer, the CEO, and the head of technology. So, it is a mixture of different departments. It is not that expensive. Right now, it is only $5 per user per month. So, we are definitely going to grow.

Anytime I had a technical issue, their technical support has been pretty good. I haven't had too many technical issues though, but if I do, I just research it.

We've always used Microsoft here, so we didn't use any other solution.

It was straightforward. We have 12 employees, so it didn't take long at all. 

It was basically just giving them a computer and them signing into their accounts. It is included actually in our subscription, so we didn't have to install or do anything. It was there. I, as the IT manager, did have to create the site though and then add the members of the groups and stuff like that.

I did it myself. For its deployment and maintenance, only one person is required. I take care of its deployment and maintenance.

We haven't even been open for a month yet, so we have not really got an ROI.

It is pretty reasonable. It is $5 per month per user. We have 12 users now, so it is about $60 per month.  

There are no additional costs.

From my past experience with Microsoft, I didn't have to evaluate other options.

I would say definitely go with it. I haven't had any issues with it for years, so go with it. SharePoint has always been good. Microsoft has always been great.

I'll rate it a 10 out of 10.

We use SharePoint for information sharing.

The most valuable feature of the solution is file sharing or information sharing.

The solution should be made more user-friendly for technical and business people.

I have been using SharePoint for six months.

SharePoint is a stable solution.

SharePoint is a scalable solution that supports more than 1,000 users.

The solution’s initial setup is easy.

The solution has good integration capabilities. I would not recommend the solution to other users because it is not easily compatible or operable by everyone. More than 20 engineers and managers are needed for the solution's deployment. SharePoint is a good solution for IT collaboration.

Overall, I rate the solution an eight out of ten.

I use SharePoint for collaboration, storage, file sharing, and content management.

The most valuable feature of SharePoint is its ease of use. It's quite easy to navigate through the tool.

The most useful feature of SharePoint is the collaboration part. At any point in time, you know who was working on a document, and you can know which version is actually the latest document in case you want to share it with external parties. If we want to make decisions or talk about information on a document, we know which is the latest and most updated.

When you are trying to migrate from a different platform to SharePoint for file storage, the upload utility should be more flexible, taking more files and then updating you on the upload status of the files you are trying to transfer into SharePoint. This part is quite clunky and could be improved.

I have been using SharePoint for five years.

I rate the solution an eight out of ten for stability.

Around 50 users are using the solution in our organization.

I rate the solution’s scalability a seven out of ten.

The solution’s technical support is fine.

Positive

On a scale from one to ten, where one is difficult and ten is easy, I rate the solution's initial setup an eight out of ten.

The solution's full deployment was done by three people in less than ten days.

The solution's pricing is relatively expensive because it's bundled with other products.

On a scale from one to ten, where one is cheap and ten is expensive, I rate the solution's pricing a six or seven out of ten.

The solution's integration with Power Automate and many other Microsoft solutions has been very seamless. SharePoint is deployed on the cloud in our organization. The solution requires a bit of maintenance, but it's very minimal. Since most Microsoft solutions are now bundled with AI, the turnaround time for searching and indexing has improved. I would recommend the solution to other users.

Overall, I rate the solution an eight out of ten.

We internally use SharePoint for all of our document management, and we integrate that with D365. We use CRM and SharePoint to manage our sales pipeline and all documentation related to Sales and subsequent projects are stored on SharePoint. We use the Power platform for certain workflows, for example, approvals of Business Proposals. 

We have created our own custom modules within D365 for our project billing. 

SharePoint allows us to manage the full lifecycle of documents within our organization. 

I do like the collaboration around documents. The versioning history has proven useful in some instances as well. 

It's also very easy to use. I like the fact that we can integrate with various other applications.

For my role, it personally covers all my requirements. 

I've been using this solution for about twenty years. we have always used the latest version of SharePoint, as well as CRM, which is now D365.

I haven't had any issues around that. It's all very stable once it's deployed.

Based on things I've heard, I'd rate it a six out of ten. Just from the feedback I've had from developers working with SharePoint Designer, they do feel that there are some limitations. For SharePoint, most of our clients are medium-sized organizations.

We do most of the support for our clients, but I do know that on very odd occasions, which was a few years ago and doesn't happen as much nowadays because it is more stable, when we have logged support calls with Microsoft, they have always been great. Over the last few years, their support has certainly improved from 14 years ago when support was difficult. I'd rate them a nine out of ten.

Positive

I wasn't involved in its deployment, but I can think back to projects that we have done with SharePoint with customers. Obviously, the project itself will be dependent on how many customizations they need, but they are generally not very long projects. We have had some that are done in two to three weeks including customization and deploying everything. It isn't a difficult deployment process from my experience.

It's a good buy for small to medium businesses that are looking for a basic document management solution. If you have a Microsoft environment, you obviously got the benefit of it natively integrating with the whole Office suite. It's quite easy to integrate with other applications as well, but if you're looking for something more scalable and robust, you may want to investigate other products before making that choice.

I'd rate it an eight out of ten.

We work with the on-premise version of this product at our client's site. The solution is used in specific industries like banks and insurance companies where a local solution is needed to satisfy document storing requirements. 

The organization where the sharepoint solutions are deployed have benefited immensely in terms of the document managment system requirements. Storing all their digital assets in document format. Scanned documents and later use it for reference and legal and regulatory requirements.

Other features being the collaboration, web content management, workflows, analytics available within the product has helped the organization in not going in for separate products. Cost is a big factor when it comes to IT implementations and products usage.

SharePoint has many good features. You can store files of any type, whether office-related documents, videos or MP4 recordings. Metadata can also be stored which makes searching, categorizing and grouping of documents easier. At the same time, the database doesn't take a huge amount of space because documents are on a storage device, unlike other solutions. You can also create forms, have workflows, approvals, scan and upload documents. The solution also has OCR capabilities which are key for the banking and insurance industries. It also has a good forms feature and approval. The DocuWare archive fits very well with that. The solution is cost-effective and has a perpetual license per environment. The product fits neatly within small and medium enterprise banks. It's very cost-effective.

The solution lacks collaboration features so that I am unable to collaboratively create and work on a document with others. The second element that is lacking is compliance or records management so that certain documents, of a legal nature, for example, are only accessible to certain users. I would really like to see that kind of feature.

From a compliance perspective like GDPR  and if the document or data contains personally identifiable data PII data, the SharePoint feature for records management should allow to identify the data being PII data and also provide feature for GDPR wherein the customer is asked for confirmation if needs to be stored and how the data and documents will be used and for what purpose.

If the customer does not confirm should not allow storage of documents and data that contains personal information should not be stored without customers consent. It should allow for archiving feature post the period for which the customer has given the consent for the data and document to be stored  is over should allow to delete the data and document.

Looking for GDPR and other compliance features built into the product as a workflow

I've been using this solution for 21 years. From its 1st version in 2001 till date. We have moved to the cloud version and offering of SharePoint i.e. 0365/SharePoint Online as well.

For a company like ours with around 25,000 users, this product is good and quite stable. We need to explore what happens when the data increases beyond 1 million or 10 million records. At that point, we may need to look again at scalability and what the product can support. They have support for vertical or horizontal scaling. They have a feature where you can increase server hardware, but that needs to be checked. We have two people assisting with maintenance. 

The solution has a good ability to scale up in terms of number of documents and number of users.

Microsoft has the best customer service and support both on web, online, on calls, emails and if you are one of those partners it becomes all the way easy to get the support needed.

Some of our client were first time users of SharePoint so going from no prior system for document storage, collaboration, content management, workflows, application development platform was a boon.

For all of our client who have moved from one version to another version of the product, they always found the product improved in terms of features and functionality and performance.

They have good documentation for deployment so it was quite straightforward. I was involved along with the vendor, setting up the environment, setting up the product, the infrastructure and configuration. We had some minor issues but deployment was quite seamless. It took two or three hours, we had one infrastructure and one technical person working on it, that was enough for us. 

This was implemented using Vendor as well as an in-house team with the client. A kind of hybrid development team created for application development, product deployment and configuration.

I should say if an organization has decided to go for the flagship Microsoft product i.e. Sharepoint, then they should start thinking ahead and plan a roadmap of moving their department applications to Sharepoint and also use the other pillars/features to their advantage the ROI and TCO will be shorten and the organization will gain immensely from early usage of the product for all their development needs.

The license is a one-time cost when you purchase the solution, but there is an annual support fee.

I have worked with products similar to SharePoint such as Documentum, and others. They are heavily loaded with a lot of features, which small and medium enterprise banks, catering to anywhere up to 20,000 users, may not require. 

I rate this solution nine out of 10.